Tender Writer and Coordinator

Quad Services; Sydney; Hybrid; AUD 102,000 - 138,000; Full time

Benefits offered by this job

Birthday leave

Training & development

Job summary

Quad Services, an established Australian cleaning and related services provider, is seeking a Tender Writer and Coordinator. Based at Artarmon, Sydney, this full-time, office-based role offers flexible working arrangements and reports to the National Director of Sales.

You will coordinate bid processes, write and edit responses, and develop templates while engaging with internal teams and clients to produce compelling submissions. Ongoing training and an extra birthday leave day are provided.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• Ability to analyse tender questions and tailor responses.
• High attention to detail and accuracy.
• Capable of autonomous work and team collaboration.
• Ability to engage with clients to understand needs and produce compelling content.
• Ability to work under pressure and meet deadlines.
• Positive, motivated, flexible attitude; willing to obtain national criminal history check.

Responsibilities

• Coordinate Expressions of Interest, Tenders, Clarifications and Presentations.
• Utilise existing systems and documentation; develop where needed.
• Write compelling, compliant responses and key submission sections.
• Nurture internal stakeholder and client relationships.
• Coordinate contributions from operations and other teams.
• Develop content, templates and maintain the content library.

Skills

Excellent verbal & written comms

Organisational skills

Time management

Attention to detail

Autonomous work style

Client engagement

Tools

Microsoft Office

Canva

AI writing tools

Job description

Office-based role with flexible working arrangements

$120K + super

The Company

Well-established in the Australian cleaning industry, Quad Services is a leading provider of cleaning, security and associated services across Australia.

Based at our head office in Artarmon and reporting to the National Director of Sales, this full-time role will see you working in a small team that prepares and develops comprehensive written content for bids and tenders.

The Role

As the Tender Writer and Coordinator you will:

• Coordinate incoming, current and completed Expressions of Interest, Tenders, Clarifications and Presentations. Ensure all team members are aware of any deadlines or complexities.
• Utilise the systems and documentation in place and build upon that as required.
• Write compelling and compliant responses and key sections of submissions where required. Including planning, drafting, gathering information, editing content and ensuring compliance with standards
• Nurture relationships with internal stakeholders and clients
• Coordinate contributions from operational and other teams
• Develop content and templates and maintain the library

Skills and Experience

The successful applicant will have:

• Excellent verbal and written communication
• Excellent organisational, time management and prioritisation skills
• Excellent ability to critically analyse questions and submission requirements and ability to tailor responses accordingly
• Excellent attention to detail
• Ability to work both autonomously and effectively as part of a team
• The ability to engage with clients to understand to meet their needs and produce professional, compelling proposal content
• Performance under pressure and able to work in tight timeframes
• A positive, motivated, flexible, and can-do attitude
• A national criminal history check is required for this role

Exposure to the following would be advantageous

• Experience in proposal writing or tender/bid writing
• Ability to utilise a variety of research and AI tools
• Experience with Microsoft products and Canva

What’s on offer

• A fantastic opportunity to join a well-known Award-Winning Australian Company
• Ongoing training and development
• An additional day of leave for your birthday (after qualifying period)

Quad Services is an Equal Opportunity Employer. Aboriginal and Torres Strait Islander candidates are encouraged to apply.