Proposal Coordinator

Compnow; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

A free day of leave on your birthday

Five weeks annual leave incentive

Employee discounts on IT Equipment

Employee discounts on accommodation in

Training programs designed for you

Flexible working arrangements

Long term career pathways

Job summary

Compnow is seeking a proactive Proposal Coordinator to guide bids, tenders and submissions from kick-off to delivery. You’ll coordinate schedules, liaise with experts, and help craft compliant, compelling proposals.

This role suits a customer-service or admin professional seeking greater ownership and career growth. You’ll work across multiple opportunities, maintain content libraries, and support post-submission activities, including clarifications and debriefs.

Qualifications

• Experience in customer service, administration, sales support or coordination where juggling deadlines and stakeholders is second nature.
• Confident, friendly communication and someone that is comfortable chasing people and keeping them accountable.
• Excellent attention to detail in writing, proofreading and formatting documents.
• Strong organisation and time management across competing priorities.

Responsibilities

• Coordinate the end-to-end bid and tender process, ensuring submissions are accurate, compliant and delivered on time.
• Manage bid schedules, timelines, milestones and deliverables across multiple opportunities.
• Work with internal stakeholders and subject matter experts to gather content, input and approvals.
• Assist with drafting, proofreading, editing and formatting tenders, proposals and expressions of interest.
• Review tender documentation and ensure submissions address client requirements, evaluation criteria and internal governance standards.
• Maintain and improve content libraries, templates and standard response materials.
• Assist with post-submission activities, including clarifications, presentations and debriefs.
• Identify opportunities to improve the quality, consistency and efficiency of the bid process.
• Maintain consistent branding, formatting and presentation across tender documentation.

Skills

Customer service

Administration

Coordination

Attention to detail

Microsoft Word

Microsoft Excel

PowerPoint

Time management

Tools

Microsoft Office

Job description

At Compnow, we're more than a leading Australian technology provider. We're a team of innovators, problem-solvers, and trusted advisors helping organisations unlock the full potential of technology.

For more than three decades, we've partnered with businesses across the country to deliver tailored IT solutions, from end-user computing and managed services to complex infrastructure, cloud, cybersecurity, and lifecycle solutions. Our success has been built on strong relationships, exceptional customer experiences, and a commitment to doing what we say we'll do.

As a privately owned and nationally recognised technology business, we've created a culture where people are empowered to make an impact, challenge the status quo, and build rewarding long-term careers. We know that great people are the key to our success, which is why we invest heavily in our team, celebrate achievements, and create genuine opportunities for growth.

Why Compnow?

Every Voice Counts

When you join our team, your skills and ideas will be welcomed.

Be Remarkable

Your contribution is key to our success. You don’t stop growing, neither do we.

Do What’s Right –

We make a point of keeping our skills current and increasing our impact.

Create Connections –

Your manager acts as a mentor to help guide you and your career.

Our business rewards hard-work and initiative. We supply you with the building blocks you need to grow. Internal career opportunities are possible in the long term to grow with our company.

Perks and benefits:

• A free day of leave on your birthday
• Five weeks annual leave incentive
• Employee discounts on IT Equipment
• Employee discounts on accommodation in Bali, Indonesia
• Training programs designed for you
• Flexible working arrangements
• Long term career pathways

What you’ll do?

As our Proposal Coordinator, you'll be the organised heartbeat of our Tender team, keeping proposals, tenders, bids and submissions on track from kick-off through to delivery. It's a varied, deadline-driven role perfect for a customer-service or admin all-rounder ready to step into something with more ownership and career growth.

• Coordinate the end-to-end bid and tender process, ensuring submissions are accurate, compliant and delivered on time.
• Manage bid schedules, timelines, milestones and deliverables across multiple opportunities.
• Work with internal stakeholders and subject matter experts to gather content, input and approvals.
• Assist with drafting, proofreading, editing and formatting tenders, proposals and expressions of interest.
• Review tender documentation and ensure submissions address client requirements, evaluation criteria and internal governance standards.
• Maintain and improve content libraries, templates and standard response materials.
• Assist with post-submission activities, including clarifications, presentations and debriefs.
• Identify opportunities to improve the quality, consistency and efficiency of the bid process.
• Maintain consistent branding, formatting and presentation across tender documentation.

What you’ll bring?

• Experience in customer service, administration, sales support or coordination where juggling deadlines and stakeholders is second nature.
• Confident, friendly communication and someone that is comfortable chasing people and keeping them accountable.
• Excellent attention to detail in writing, proofreading and formatting documents.
• Strong organisation and time management across competing priorities.
• Confident with Microsoft Word, Excel and PowerPoint.
• A proactive, adaptable mindset and genuine interest in growing into bids and proposals.

What else do you need to apply?

• Travel on-site to our office in Notting Hill.
• Must be an Australian resident available to work full time without restrictions.

Compnow will provide and require all successful applicants to complete a current National Police Check as well as a new or updated state-based Working With Children Check.

We are dedicated to a welcoming, inclusive and diverse workplace for everyone - built on merit, great work, ethics and character. And finally – have you made it this far and don’t meet every single requirement? Don’t count yourself out just yet – you may be exactly the person we are looking for and encourage your application.

All submissions will be treated with the strictest confidence. No phone, email, or agency requests. We are a 2026 Circle Back Initiative Employer – we commit to respond to every applicant.

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