Tender Coordinator

West Recruitment; City of Parramatta; On-site; AUD 70,000 - 95,000; Full time

Job summary

West Recruitment is seeking a Tender Coordinator to support the bid and estimating team with administration, coordination and high-quality proposal documents.

You will gather key information, prepare submissions, and ensure tenders are delivered accurately and on time, drawing on strong writing, formatting and stakeholder-management skills.

Qualifications

• Previous experience in Tender coordination, proposals, marketing, communications or a similar role.
• Excellent written and verbal communication skills.
• Strong technical, report and proposal writing skills.
• Advanced document formatting and graphic design skills.
• High attention to detail and strong organisational skills.
• Ability to work autonomously as well as part of a team.
• Good understanding of the sales process and client requirements.
• Strong Microsoft Office skills, with experience using Adobe, WordPress and LinkedIn.
• Experience with Microsoft Dynamics 365 would be advantageous.

Responsibilities

• Develop and maintain tender templates, content and image libraries.
• Prepare and maintain capability statements, case studies, presentations and tender documents.
• Coordinate bid documentation, returnable schedules and supporting materials.
• Assist with technical writing, report writing, copy-editing and proposal content.
• Bring information from multiple stakeholders together into clear and professional submissions.
• Ensure bid material is presented creatively, professionally and consistently.
• Maintain relevant information within Microsoft Dynamics 365.
• Support improvements to the bid process, including the use of AI and new technologies.
• Manage multiple deadlines and prioritise work across the bid and estimating team.

Skills

Tender coordination

Proposal writing

Marketing communications

Attention to detail

Organisational skills

Autonomy & teamwork

Sales process understanding

Microsoft Office

Communication skills

Tools

Microsoft Dynamics 365

Adobe

WordPress

LinkedIn

Job description

Join a growing and innovative business with a strong reputation for delivering quality projects and solutions. You’ll be joining a collaborative team where your administration, coordination and writing skills will play an important role in supporting the bid and estimating process.

About your new role

As the Tender Coordinator, you’ll provide administrative and coordination support across the bid and estimating team. You’ll help bring together key information, prepare high-quality proposal documents and ensure tenders are delivered accurately and on time.

Key Responsibilities

• Develop and maintain tender templates, content and image libraries
• Prepare and maintain capability statements, case studies, presentations and tender documents
• Coordinate bid documentation, returnable schedules and supporting materials
• Assist with technical writing, report writing, copy-editing and proposal content
• Bring information from multiple stakeholders together into clear and professional submissions
• Ensure bid material is presented creatively, professionally and consistently
• Maintain relevant information within Microsoft Dynamics 365
• Support improvements to the bid process, including the use of AI and new technologies
• Manage multiple deadlines and prioritise work across the bid and estimating team

About your new company

Join a growing and innovative business with a strong reputation for delivering quality projects and solutions. You’ll be joining a collaborative team where your administration, coordination and writing skills will play an important role in supporting the bid and estimating process.

About your new role

As the Tender Coordinator, you’ll provide administrative and coordination support across the bid and estimating team. You’ll help bring together key information, prepare high-quality proposal documents and ensure tenders are delivered accurately and on time.

Key Responsibilities

• Develop and maintain tender templates, content and image libraries
• Prepare and maintain capability statements, case studies, presentations and tender documents
• Coordinate bid documentation, returnable schedules and supporting materials
• Assist with technical writing, report writing, copy-editing and proposal contentBring information from multiple stakeholders together into clear and professional submissions
• Ensure bid material is presented creatively, professionally and consistently
• Maintain relevant information within Microsoft Dynamics 365
• Support improvements to the bid process, including the use of AI and new technologies
• Manage multiple deadlines and prioritise work across the bid and estimating team

About You

• Previous experience in Tender coordination, proposals, marketing, communications or a similar role
• Excellent written and verbal communication skills
• Strong technical, report and proposal writing skills
• Advanced document formatting and graphic design skills
• High attention to detail and strong organisational skills
• Ability to work autonomously as well as part of a team
• Good understanding of the sales process and client requirements
• Strong Microsoft Office skills, with experience using Adobe, WordPress and LinkedIn
• Experience with Microsoft Dynamics 365 would be advantageous
• Full driver's licence and ability to travel between locations when required