Tender Management Coordinator

KordaMentha; City of Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Professional Development

Flexible work options

Merit-based promotions

Generous parental leave

Health & Wellbeing initiatives

Job summary

KordaMentha is seeking a Tender Management Coordinator in Melbourne to support the planning and delivery of tender submissions. This role involves working with various service lines and stakeholders to ensure tenders are of high quality and compliant. The ideal candidate has experience in bid management, exceptional attention to detail, and strong communication skills. Benefits include professional development, flexibility, and a focus on work/life integration. Join a team that values diversity and promotes growth!

Qualifications

• Experience in tender coordination or bid management.
• Strong attention to detail and accuracy.
• Proven ability to manage multiple projects.
• Capable of working independently with proactive engagement.
• Strong skills in stakeholder communication.

Responsibilities

• Support the planning and delivery of tender submissions.
• Monitor tender portals and manage documentation.
• Draft and refine tender content with teams.
• Ensure compliance with tender requirements.
• Conduct quality reviews and manage submissions.

Skills

Tender coordination

Attention to detail

Time management

Stakeholder engagement

Written communication

Organisational skills

Job description

For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led; we are an advisory firm that helps corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value.

That’s what we do, but it’s how we do this that makes us who we are.

Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our track record shows that we help navigate the best path forward in challenging times, and do so across cities, regions and territories.

In the most stressful or demanding environments, we continue to drive change where it really counts.

Job Description

As a Tender Management Coordinator, you will support the planning, coordination, and delivery of tender and panel submissions across the firm. Working with service lines, the Proposals & Pursuits Lead, and key stakeholders, you will help ensure tenders are compliant, well planned, and delivered to a high standard.

The role offers exposure to a diverse range of service lines and clients, with responsibility for coordinating inputs, managing documentation, and supporting the development of clear, compelling tender responses while balancing multiple priorities.

This position suits someone with experience in tender coordination or bid management who is comfortable working autonomously, values structured processes, and is keen to contribute to continuous improvement in tender governance and quality.

Tender planning & coordination

• Monitor tender portals and internal referral channels for new tender and panel opportunities
• Register tenders and maintain accurate tender trackers, registers, and calendars
• Review tender documentation to identify submission requirements, evaluation criteria, and key risks
• Prepare and manage tender response plans, timelines, and milestones

Development of tender responses

• Support service line pursuit teams and the Proposals & Pursuits Lead in drafting and refining tender content
• Assist with tailoring standard content to meet client, evaluation, and procurement requirements
• Review content to ensure clarity, consistency, and alignment with organisational tone and positioning
• Coordinate inputs across multi‑disciplinary teams for complex tender responses
• Ensure responses are persuasive, evidence‑based, and aligned to evaluation criteria

Compliance and quality assurance

• Check all responses against mandatory tender and compliance requirements
• Ensure schedules, declarations, and attachments are completed accurately
• Conduct quality reviews to confirm completeness, accuracy, and consistencySupport internal approval and sign‑off processes prior to submission

Tender submission & post‑submission support

• Lodge tender submissions via e‑tendering portals and alternative methods as required
• Confirm successful submissions and retain submission records
• Coordinate and respond to post‑submission clarification requests
• Provide summaries of tender obligations and ongoing requirements following submission

Continuous improvement and governance

• Maintain records of tender outcomes, feedback, and lessons learned
• Identify recurring issues or process inefficiencies within tender activities
• Contribute to improvements in tender templates, tools, and workflows
• Support governance and quality frameworks for future tender activity

Reporting and administration

• Prepare tender status updates and reporting for service lines and stakeholders
• Support panel administration, including maintaining listings, documentation, and access records
• Assist with ongoing reporting, compliance checks, and annual panel reviews

Qualifications

• Experience contributing to or coordinating tender, proposal, or compliance‑driven documentation (highly regarded)
• Exceptional attention to detail, with a strong focus on accuracy, completeness, and quality
• Proven capability in time and task management, and coordinating work across multiple concurrent projects
• Strong organisational skills, with the ability to manage complex information, documentation, and competing priorities
• The ability to work proactively and independently, taking ownership of tasks from initiation through to completion
• Confidence working autonomously while knowing when to elevate issues or seek guidance
• Strong stakeholder engagement skills, with experience working across different teams, service lines, and senior leaders
• Highly developed written communication skills, with the ability to articulate responses clearly, persuasively, and with value
• Resilience and adaptability when balancing competing priorities across different panels, systems, and requirements

Please note: The successful candidate will be required to undergo an Australian Government security clearance process, including an understanding that this will be very thorough.

Additional Information

Join KordaMentha — Where Your Growth Is Our Priority

We don’t just hire talent; we invest in it – with support that accelerates your success in every way.

Why Join Us?

• Professional Development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors – build your brand, expand your network, and gain strategic insights from senior leaders
• Flexibility: We champion work/life integration with options that fit your lifestyle.
• Career Growth: Merit‑based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects.
• Leave That Works for You: Buy extra leave and access volunteer, generous parental leave and career break options.
• Culture & Connection: Social events, cultural celebrations, and our bi‑ennial black‑tie ball.
• Family Support: Flexible parental leave, return‑to‑work support through our partner GracePapers, and resources for every stage of family life.
• Health & Wellbeing: Inclusive wellness initiatives and confidential and industry leading EAP for you and your family.

This isn’t just a job – it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated. Ready to shape your future with us?

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches. Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.