Tender & Bid Coordinator

Genusplus; Australia; On-site; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive remuneration

Collaborative team environment

Exposure to diverse tenders

Job summary

GenusPlus Group is seeking an organised Tender & Bid Coordinator to join Genus Services in Western Australia. You will coordinate tenders, proposals and pre-qualification submissions, working with pre-contract and commercial teams to assemble accurate, well-presented submissions.

Ideal candidates have at least three years in tender coordination, excellent writing and stakeholder engagement skills, and strong MS Office proficiency.

Qualifications

• Minimum three years' experience in tender coordination, bid preparation or commercial administration.
• Understanding of tendering processes and ability to coordinate multiple submissions and deadlines.
• Excellent written communication with strong formatting and presentation skills.
• Strong organisational skills and ability to work under pressure.
• Confident with internal stakeholders, clients, suppliers and subcontractors.
• Advanced MS Office skills; ability to format professional proposals.

Responsibilities

• Coordinating tender submissions from initial requirements through to final preparation and submission.
• Reviewing tender documentation to identify key requirements, deliverables and deadlines.
• Gathering information from internal teams, subcontractors and suppliers.
• Organising tender meetings, tracking actions and following up information to meet deadlines.
• Assisting with drafting, formatting and preparing proposals, pre-qualifications and client presentations.
• Ensuring tender documents are professionally formatted and consistently presented.
• Maintaining tender registers, document libraries and templates.
• Managing tender correspondence and contributing to process improvements.

Skills

Tender coordination

Proposal preparation

Stakeholder management

Microsoft Office

Attention to detail

Time management

Education

Bachelor's degree in business/administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Adobe InDesign

Job description

06th November, 2026

Tender & Bid Coordinator

About Genus

GenusPlus Group is an ASX listed company delivering specialist services across a range of industries. Genus Services operates across utilities, telecommunications, vegetation management and other specialist services.

We are seeking an organised and detail-oriented Tender & Bid Coordinator to join our Genus Services Team.

This is an opportunity for someone who enjoys bringing together information, working with different stakeholders and producing professional, high-quality tender submissions. You'll play an important role in supporting our tendering activities, helping ensure proposals are accurate, well presented and delivered on time.

About the Role

Working closely with our Pre-Contracts and Commercial Manager, you will assist in coordinating tenders, proposals and pre-qualification submissions across Genus Services.

Your responsibilities will include:

• Coordinating tender submissions from initial requirements through to final preparation and submission.
• Reviewing tender documentation to identify key requirements, deliverables and deadlines.
• Gathering and coordinating information from internal teams, subcontractors, suppliers and other stakeholders.
• Organising tender meetings, tracking actions and following up outstanding information to meet submission deadlines.
• Assisting with drafting, formatting and preparing proposals, pre-qualifications and client presentations.
• Ensuring tender documents are professionally formatted, clearly structured and consistently presented.
• Maintaining tender registers, document libraries, templates and supporting documentation.
• Managing tender correspondence and assisting with continuous improvements to tender processes and systems.

About You

You'll be a proactive and organised professional who takes pride in producing accurate, well-presented work and enjoys working collaboratively to meet deadlines.

To succeed in this role, you will bring:

• A minimum of three years' experience in tender coordination, bid preparation or commercial administration.
• An understanding of tendering processes and the ability to coordinate multiple submissions and competing deadlines.
• Excellent written communication skills, with strong attention to detail, grammar and document presentation.
• Strong organisational and time management skills, with the ability to work effectively under pressure.
• Confidence communicating with internal stakeholders, clients, suppliers and subcontractors.
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
• The ability to work independently, take initiative and contribute positively to a team environment.
• Relevant qualifications in business, administration, commerce or a related discipline.

The following would be highly regarded but are not essential:

• Experience within construction, infrastructure, utilities, engineering, environmental services, telecommunications or resources.
• Graphic design or document design skills, including experience with Adobe InDesign, Illustrator, Canva or similar software.
• Experience producing visually engaging tender submissions, proposals or presentation materials.

Candidates with relevant tendering experience from other industries are also encouraged to apply.

Why Join Genus?

• A competitive remuneration package.
• The opportunity to contribute to a diverse range of tenders, proposals and projects across our specialist businesses.
• A collaborative team environment with exposure to different business operations and stakeholders.
• The opportunity to contribute to the quality and presentation of important business submissions.
• Join an established Australian company with a strong pipeline of work.

GenusPlus Group is an equal opportunity employer and encourages applications from suitably qualified candidates from all backgrounds.