Team Coordinator

AustralianSuper; City of Melbourne; Presencial; AUD 70 000 - 90 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Generous leave entitlements

Flexible working arrangements

Ongoing learning and training opportunities

Resumo da oferta

A major financial services firm in Melbourne seeks a Team Coordinator to support the Deputy CIO and the Investments Domain. The role involves providing high-quality administrative support, coordinating meetings and events, and managing records. Strong interpersonal and organizational skills are essential, along with the ability to work autonomously and maintain confidentiality. Benefits include flexible work arrangements, ongoing training, and a commitment to diversity across the workplace.

Qualificações

• Proven experience in an administrative, team coordination or executive support role within a complex organisation.
• Strong interpersonal and communication skills, with confidence to engage with stakeholders at all levels.
• Excellent organizational skills and attention to detail, including experience with confidential information.

Responsabilidades

• Provide end-to-end administrative support to the Deputy CIO and senior leaders.
• Coordinate meetings, committees, and events.
• Support the smooth running of the CIO Office through management of records and correspondence.

Conhecimentos

Administrative experience

Support for senior leaders

Interpersonal skills

Organizational skills

Attention to detail

Descrição da oferta de emprego

Your New Role

Reporting to the Principal, Investment Operations, the Team Coordinator plays a key role in enabling the effective and efficient operation of the CIO Office. Supporting the Deputy CIO and CIO Office senior leaders, this role provides high‑quality administrative and coordination support across the Investments Domain. You will work closely with senior stakeholders, investment teams and fellow coordinators to support governance processes, meetings, initiatives and day‑to‑day operations, while helping drive consistency and continuous improvement across administrative practices.

In this role, you'll:

• Provide end‑to‑end administrative support to the Deputy CIO and CIO Office senior leaders, including diary management, travel coordination and expense reconciliation
• Coordinate meetings, committees and events, including preparation of agendas, minutes, presentations and Board papers
• Support the smooth running of the CIO Office through management of records, CRM updates, filing systems and correspondence
• Assist with onboarding of new colleagues and support team activities, projects and initiatives as required
• Build strong relationships across Investments and Fund‑wide stakeholders to enable effective collaboration and information sharing
• Identify opportunities to improve and standardise administrative processes, working closely with the Investments administration team and Team Coordinator network

What You'll Need

• Proven experience in an administrative, team coordination or executive support role within a complex organisation
• Demonstrated ability to support senior leaders, manage competing priorities and work autonomously with discretion and judgement
• Strong interpersonal and communication skills, with the confidence to engage with stakeholders at all levels
• Excellent organisational skills and attention to detail, including experience managing confidential and sensitive information
• Experience maintaining office processes, systems, records and documentation
• A proactive, collaborative mindset with the ability to work effectively under pressure

Benefits

AustralianSuper offers generous leave entitlements, a blended working environment with flexible arrangements, ongoing learning, coaching and training opportunities, and career growth across a large organisation. We also promote safety, respect and inclusiveness, and we are committed to supporting a diverse workforce.

Australian or New Zealand citizenship or Australian permanent residency status is required.