Business Support Coordinator

Tallentire O'Flynn Movsowitz; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Tallentire O'Flynn Movsowitz is seeking a proactive Team/Executive Assistant to support senior leaders in a corporate environment. The role focuses on keeping leaders and projects running smoothly while maintaining a positive team culture.

You will coordinate diaries, travel, governance meetings and onboarding activities, while engaging with stakeholders across the business. A collaborative mindset and readiness to embrace new technologies, including AI tools, are valued.

Qualifications

• Experience supporting multiple stakeholders in a corporate environment.
• Highly organised, adaptable and able to manage competing priorities.
• Proactive mindset with a knack for process improvement and supporting senior leaders.

Responsibilities

• Provide comprehensive support across diary and calendar coordination for senior leaders.
• Handle travel logistics and executive meetings, including governance support.
• Coordinate team events, workshops and offsites; support onboarding and engagement initiatives.
• Liaise with internal and external stakeholders; prepare presentations and materials.
• Identify opportunities to improve processes and drive efficiencies; manage competing priorities in a fast-paced environment.

Skills

Diary management

Stakeholder management

organised & proactive

Adaptable & collaborative

Tools

AI tools

Job description

I'm partnering with a highly regarded organisation undergoing significant strategic and transformation initiatives across the business.

This is an opportunity to join a collaborative and high-performing team supporting senior leaders at the heart of enterprise-wide strategy, transformation and value creation initiatives.

More than a traditional Team Assistant role, this position plays a key role in keeping leaders, teams and projects running smoothly while contributing to a positive and connected team culture.

What you'll be doing

You'll provide support across a broad range of activities including:

• Complex diary and meeting coordination
• Travel management and logistics
• Leadership meetings and governance support
• Coordinating team events, workshops and offsites
• Supporting onboarding and team engagement initiatives
• Liaising with internal and external stakeholders
• Preparing presentations, meeting materials and documentation
• Managing competing priorities in a fast-paced environment
• Identifying opportunities to improve processes and ways of working

This is a role for someone who enjoys variety, likes being the go-to person and takes pride in helping others succeed.

About you

We're looking for someone who has experience supporting multiple stakeholders within a corporate environment and enjoys being the person who keeps everything running smoothly behind the scenes. You'll be highly organised, adaptable and comfortable managing competing priorities while building strong relationships with senior leaders and colleagues across the business. Just as importantly, you'll bring a proactive mindset, enjoy taking ownership and be someone who naturally looks for ways to improve processes and create positive team experiences. We're looking for a collaborative individual who is happy to roll up their sleeves, contribute ideas and embrace new technologies, including AI tools, to work smarter and drive efficiencies.

Backgrounds that could be a great fit

• Team Assistant
• Executive Assistant
• Personal Assistant
• Business Support Coordinator
• Team Coordinator
• Operations Coordinator

Experience within financial services, superannuation, insurance, consulting or other corporate environments will be highly regarded.

Why this opportunity stands out

• Support respected senior leaders
• 12 month FTC - Maternity leave cover
• Exposure to strategy and transformation initiatives
• Hybrid working environment (2/3 days from home)
• Strong team culture and collaborative support network
• Opportunity to contribute ideas and drive continuous improvement
• Sydney CBD location
• Excellent onboarding and team support
• Christmas shutdown benefits

This is an ideal opportunity for someone looking to step into a broader support role with greater exposure, responsibility and stakeholder engagement while working alongside leaders who value initiative, collaboration and fresh thinking.