Team Coordinator

Australian Retirement Trust; Brisbane; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

14% super

Training & development

Hybrid work model

Office facilities & amenities

Job summary

Australian Retirement Trust in Brisbane (QLD) is seeking a Team Coordinator to support senior leaders and their teams with administrative and coordination duties in a collaborative, purpose-led environment.

You’ll manage meetings, papers and presentations, coordinate travel and events, and provide ongoing administrative support across multiple business units in a fast-paced setting. This permanent role is based in Brisbane, with a mix of in-person and flexible work days.

Qualifications

• Experience managing sensitive, confidential and time-critical administrative activities.
• Strong planning and organisational abilities to juggle priorities.
• Ability to work independently with minimal supervision.
• Proficient with Microsoft Office and SharePoint; quick to learn new systems.
• Strong written and verbal communication with attention to detail.
• Experience in financial services or willingness to learn.

Responsibilities

• Provide confidential admin and office management support to General Managers.
• Coordinate meetings: prepare papers, book rooms, organise catering.
• Prepare and format papers and presentations to a high standard.
• Coordinate admin across finance, people, payroll, compliance training and reporting.
• Organise team activities and events, travel and accommodation.
• Maintain team docs, filing systems, databases and org charts.
• Coordinate meetings with suppliers, contractors, auditors and stakeholders.
• Support budgeting and account reconciliation, including corporate cards and invoices.
• Provide guidance and admin support across broader unit activities.
• Backfill for other Team Coordinators when required.

Skills

Organisational skills

Attention to detail

Excellent communication

Microsoft Office

SharePoint

Time management

Independent working

Financial services knowledge

Stakeholder communication

Job description

Australian Retirement Trust – Brisbane QLD

Take hold of a monster opportunity and join Australian Retirement Trust as a Team Coordinator. You'll bring your organisation skills, attention to detail and can-do attitude to a varied role supporting senior leaders and their teams, while building valuable experience in a collaborative and purpose-led environment.

We're all about helping our members make the most of their money. And while they go after their goals, you can too. As a Team Coordinator in our People and Impact team, you'll play an important role in keeping our leaders and their teams organised, connected and moving forward.

Supporting multiple General Managers and their business units, you'll provide high-quality administrative, secretarial and coordination support across a varied range of activities. From keeping meetings, papers and presentations on track to coordinating travel, events, reporting and everyday team administration, you'll be someone people can rely on to make things happen.

You'll have plenty of variety, opportunities to build relationships across the business and the chance to use your judgement and initiative in a fast-moving environment. If you enjoy bringing order to competing priorities, anticipating what's needed and helping a team perform at its best, this could be a great next step for you.

This role is a permanent opportunity and is based in Brisbane.

Responsibilities

Day to day, you'll:

• Provide professional and confidential administrative and office management support to General Managers and their business units.
• Coordinate meetings, including preparing and distributing papers, booking rooms and organising catering.
• Prepare, edit, review and format papers, presentations and other documents to a high professional standard.
• Coordinate business unit administration across financial, people, payroll, compliance training and management reporting activities.
• Organise team activities and events, including training, registrations, travel and accommodation.
• Maintain team documentation, filing systems, databases, registers, lists and organisational charts.
• Coordinate meetings involving suppliers, contractors, auditors and other internal and external stakeholders.
• Support budgeting and account reconciliation activities, including corporate cards, invoices and purchases.
• Provide practical guidance, information and administrative support across broader business unit activities.
• Provide occasional support and backfill for other Team Coordinators when required.

Qualifications

It goes without saying you'll be a great communicator with top notch interpersonal skills. We'll also expect you to pick up problems and come up with quick, creative ways to solve them. It's quite likely you tick some of the following boxes too:

• You have experience managing sensitive, confidential and time-critical administrative activities.
• Your planning and organisation skills help you confidently juggle competing priorities and tight deadlines.
• You'll bring sound judgement and the confidence to work independently with minimal supervision.
• You're comfortable using Microsoft Office and SharePoint, or you can quickly learn new systems and technology.
• You bring resilience, enthusiasm and a professional, solutions-focused approach to your work.
• Your written and verbal communication skills are strong, with excellent attention to detail, grammar and presentation.
• You'll build positive working relationships and communicate confidently with people at different levels of an organisation.
• You're experienced in financial services, or you're keen to build your knowledge of the industry.

About us

Our 2.4 million members trust us to take care of around $375 billion in retirement savings. And we help them take charge of their finances and face the future with confidence. Our inclusive culture means you'll be valued and heard in a respectful workplace. We've created an environment where you can be yourself and do amazing work. It's that simple.

Why join us

Bring your potential to Australian Retirement Trust and unleash our monster possibilities:

• You'll get 14% super as standard, to help your future come alive.
• Build a career to be proud of through excellent training and development opportunities.
• Balance your work between in-person days at our purpose-built hubs and working from home.
• In the office, enjoy end of trip facilities, a yoga and multi-faith room, parent and carer rooms, quiet rooms, BrewHub coffee facilities, and collaborative team spaces.

We don't want to leave you with a monstrous wait. So, you'll hear from us after the closing date to find out whether you've made it through to the next round or not. Being fair and up-front is important to us - and recruitment is no different.

Everyone is welcome to apply. We value diverse thinking, cultures, perspectives, backgrounds, and abilities. Awaken your career at Australian Retirement Trust. Applications close Sunday, 8 November 2026.

We use technology, including artificial intelligence (AI), to support parts of our recruitment process - such as reviewing applications, supporting screening interviews, reference checking, and matching skills to roles. All final hiring decisions are made by people. By applying, you agree to the use of these technologies as part of the recruitment process.

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