Team Assistant and Personal Assistant to the Managing Partner

LVP; Sydney; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Free gym membership

Private health insurance rebate

Phone reimbursement

Annual health check

Sydney CBD office

Job summary

LVP is a boutique mid-market private equity firm based in the Sydney CBD. We are seeking a highly organised Team Assistant to support a Managing Partner and the wider team, covering diary management, office operations, events, travel and onboarding.

In this role you will manage the Managing Partner’s diary, coordinate across time zones, onboard new starters and handle travel, expenses and confidential matters with discretion. A proactive, helpful attitude is essential.

Qualifications

• 2+ years' experience in a Personal Assistant, Team Assistant or Office Coordinator role.
• Proven experience managing a busy senior executive's diary.
• Strong Microsoft 365 skills, particularly Outlook, Word, Excel and PowerPoint.
• Discreet and trustworthy when handling personal and confidential matters.
• Experience in private equity, investment management or professional services (advantageous).

Responsibilities

• Manage the Managing Partner's business diary end to end: scheduling, prioritising and rescheduling meetings, resolving conflicts and protecting time for priority work.
• Coordinate meetings with portfolio companies, investors, advisers and internal teams, across time zones.
• Prepare papers, briefings and travel details for days/weeks ahead.
• Handle onboarding, expenses and discreet personal requests for the Managing Partner.
• Run day-to-day office tasks: reception, meetings, travel bookings, stock of IT/equipment, and liaise with suppliers.

Skills

Personal Assistant

Office coordination

Diary management

Microsoft 365

Travel booking

Client & stakeholder liaison

Tools

Microsoft 365

Job description

LVP is a boutique mid-market private equity firm based in the Sydney CBD. We invest across private equity, capital solutions, impact and growth, and real assets, with a focus on helping mid-market Australian and New Zealand businesses grow. We are a small, close-knit team where everyone's contribution is visible and valued. The firm also operates the LVP Foundation, which supports life-changing educational opportunities for disadvantaged children, aiming to help more than 1,000 children access learning.

The role

We're looking for an enthusiastic, highly organised Team Assistant to keep our office running smoothly and to provide business and personal support to one of our Managing Partners.

This is a varied, hands-on role. Roughly half of your time will be spent supporting the Managing Partner, including managing their business diary, and the rest supporting the whole team across office management, events, travel and onboarding. No two days are the same, so you'll thrive on variety and take pride in being the person everyone can count on.

Key responsibilities

Support to the Managing Partner

• Manage the Managing Partner's business diary end to end: scheduling, prioritising and rescheduling meetings, resolving conflicts and protecting time for priority work
• Coordinate meetings with portfolio companies, investors, advisers and internal teams, including across time zones
• Prepare for each day and week ahead, making sure the Managing Partner has the right papers, briefings, logistics and travel details
• Make sure all documents and board packs are prepared and circulated ahead of board meetings
• Input the Managing Partner's expenses each month in line with LVP's expense policy
• Handle personal requests for the Managing Partner, including appointments, family logistics, errands outside the office and driving their car when required
• Treat all business and personal matters with complete discretion and confidentiality

Office management

• Run the day-to-day office, including reception, answering the door and welcoming guests
• Manage coffee orders for meetings and visitors
• Clear, reset and tidy meeting rooms between meetings
• Order and unpack groceries to keep the kitchen stocked
• Liaise with building management and suppliers on office maintenance and services

Events and catering

• Order catering for team events and board meetings
• Plan and run quarterly team events, from budget and venue booking through to the day itself

People and IT support

• Help onboard new starters - including drafting onboarding presentations, announcements, desk set-up, equipment, access passes and a warm welcome on day one
• Manage offboarding, including desk take-down and making sure all equipment and access passes are returned
• Run regular stock takes of IT equipment and order replacements as needed

Travel

• Book and coordinate domestic and international travel for staff, including flights, accommodation, ground transport and itineraries, in line with LVP's travel policy

Team support

• Take on ad hoc requests from across the team with a willing, flexible approach
• Look for ways to improve and simplify office processes, including through AI and digital tools

What success looks like

• The Managing Partner's diary runs smoothly, with few conflicts, no surprises and time protected for priorities
• The office is always tidy, well stocked and ready to welcome team and guests.
• Visitors, new starters and the team have a consistently professional and welcoming experience
• Travel, events and expenses are accurate, on budget and submitted on time
• Confidential and personal matters are handled with complete discretion

About you

• 2+ years' experience in a Personal Assistant, Team Assistant or Office Coordinator role
• Proven experience managing a busy senior executive's diary
• Strong Microsoft 365 skills, particularly Outlook, Word, Excel and PowerPoint
• Highly organised, with strong attention to detail and the ability to juggle competing priorities
• Clear, professional written and verbal communication
• Discreet and trustworthy when handling personal and confidential matters
• Experience in private equity, investment management or professional services
• Experience with expense management and travel booking platforms

The way you work

• A can-do, enthusiastic attitude and a genuine willingness to pitch in
• A true people person who presents as professional, warm and friendly
• Proactive: you anticipate what's needed before you're asked
• AI curious: keen to explore how AI tools can make everyday admin work faster and easier

What we offer

• Free Virgin Active gym membership, right across the road from the office
• Partial rebate on private health insurance
• Partial rebate on your mobile phone
• A comprehensive preventative health check every year
• A supportive, close-knit team in a Sydney CBD office

Our commitment to inclusion

• LVP is an equal opportunity employer. We welcome applications from people of all backgrounds, experiences and abilities. If you need any adjustments during the recruitment process, please let us know and we'll be happy to help.