Office Manager

OIF Ventures; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

OIF Ventures, a Sydney-based venture capital firm, seeks an Office Manager to own the smooth day‑to‑day operations of our office in Double Bay. You’ll greet guests, manage meetings, coordinate catering and support the team with admin tasks, travel and events.

You’ll be a warm, proactive, highly organized individual who thrives in a small, high‑ambition team. This role offers growth into broader operations and internal team support.

Qualifications

• Demonstrated experience in office management, receptionist, administration, front‑of‑house or a similar support role.
• Warm, professional and people‑first manner - you genuinely enjoy looking after others and making guests feel welcome.
• Comfortable being in‑office 5 days a week, 9am - 5pm
• Exceptional organisational skills and attention to detail, with the ability to juggle multiple priorities and keep things from slipping through the cracks.
• Proactive, can‑do attitude with genuine interest in startups, technology and the venture ecosystem.
• Confident with everyday office technology and tools (e.g. Microsoft Office, calendars and scheduling).

Responsibilities

• Act as the welcoming face of OIF Ventures - greeting visitors, hosting clients and guests, managing meeting rooms, and handling phone, email and general correspondence with care and professionalism.
• Oversee catering and hospitality, ensuring guests are well looked after and the kitchen and office are kept tidy, well‑stocked and presentable at all times.
• Keep the office running smoothly day to day, maintaining its condition and cleanliness, ordering stationery, equipment and marketing materials, and arranging repairs as needed.
• Liaise with facilities and service vendors, including cleaning and catering providers, to keep everything ticking along.
• Coordinate travel arrangements and bookings for the team, and run errands where required.
• Provide broad administrative support to the team, including filing, shredding, binding, laminating and taking and relaying messages promptly to the right people.
• Assist with planning and coordinating in‑house and off‑site activities such as parties, celebrations, team events and conferences.
• Provide ad hoc support across the team which may include meeting co‑ordination and scheduling, and other related matters.

Skills

Office management

Reception

Administration

Organization

Customer service

Office software

Tools

Microsoft Office

Calendars & scheduling

Job description

We’re OIF Ventures, a Sydney-based venture capital firm investing in Australia’s most ambitious founders from Seed to Series B. Our portfolio includes some of the country's most exciting startups and we are deeply embedded in the startup ecosystem.

What makes us different? We're small by design, high-conviction in our investments, and we’re hands‑on when it comes to helping founders with hiring and product strategy, go-to-market, fundraising and beyond.

Our office is the engine room of the firm: it's where founders, investors and our team come together, and the experience people have when they walk through our doors (and beyond!) matters enormously to us.

As Office Manager with OIF Ventures, this is a rare opportunity to grow your career with a small, ambitious team at the heart of Australia's startup ecosystem.

The difference you’ll make

The Office Manager is the heartbeat of the OIF office. You set the tone for how our space feels and how smoothly the firm runs day to day - for our team, and for the founders, investors and guests who walk through our doors. When the office hums, guests feel genuinely looked after, and the team can get on with their work without a thing getting in the way - that's you at your best.

It's a broad, hands‑on role spanning front‑of‑house hospitality, office and facilities management, administrative support and event coordination, and no two days look alike. One morning you might be welcoming a founder for a board meeting and sorting the catering; that afternoon you could be helping our Head of People & Talent source candidates or drafting a cleaner travel and expense process. Over time, the role can grow beyond office management into broader operations and team support.

You’ll thrive here if you're warm, proactive and impeccably organised - someone who notices the small things, takes real pride in a job done well, and brings good energy through the door every day.

Six months in, you'll know you've hit your stride when the office runs so seamlessly that no one has to think about it: guests feel instantly welcome, the team has everything they need to do their best work, and you've quietly become the person everyone counts on to make things happen.

What you’ll do

• Act as the welcoming face of OIF Ventures - greeting visitors, hosting clients and guests, managing meeting rooms, and handling phone, email and general correspondence with care and professionalism.
• Oversee catering and hospitality, ensuring guests are well looked after and the kitchen and office are kept tidy, well‑stocked and presentable at all times.
• Keep the office running smoothly day to day, maintaining its condition and cleanliness, ordering stationery, equipment and marketing materials, and arranging repairs as needed.
• Liaise with facilities and service vendors, including cleaning and catering providers, to keep everything ticking along.
• Coordinate travel arrangements and bookings for the team, and run errands where required.
• Provide broad administrative support to the team, including filing, shredding, binding, laminating and taking and relaying messages promptly to the right people.
• Assist with planning and coordinating in‑house and off‑site activities such as parties, celebrations, team events and conferences.
• Provide ad hoc support across the team which may include meeting co‑ordination and scheduling, and other related matters.

What we’re looking for

• Demonstrated experience in office management, receptionist, administration, front‑of‑house or a similar support role.
• Warm, professional and people‑first manner - you genuinely enjoy looking after others and making guests feel welcome.
• Comfortable being in‑office 5 days a week, 9am - 5pm
• Exceptional organisational skills and attention to detail, with the ability to juggle multiple priorities and keep things from slipping through the cracks.
• Proactive, can‑do attitude with genuine interest in startups, technology and the venture ecosystem.
• Confident with everyday office technology and tools (e.g. Microsoft Office, calendars and scheduling).

Nice to haves

• Experience in a startup, venture capital, professional services or other fast‑paced environment
• Exposure to recruitment or HR, or an interest in developing in this area. Or, you may have experience supporting finance, operations or bookkeeping tasks such as invoices and expenses.
• Track record of designing or improving processes and ways of working.
• Event planning and coordination experience.

Be at the heart of it:

This is the role that keeps the whole firm running smoothly - you'll have real ownership of the office and the OIF Ventures experience, along with the visibility and gratitude that comes with it.

Work with brilliant people

Join a friendly, supportive team where you'll spend your days alongside investors and operators building some of the most exciting tech companies in the ANZ region.

Your growth is our growth

Whether it's leaning into finance, operations, marketing or HR - the office manager role has a lot of areas we're happy to give additional experience and exposure to. Know that we'll back you to take on bigger, more exciting opportunities as you grow.

High trust and autonomy

We run a low-hierarchy, high-trust team - you'll have the freedom to own your work and make this role your own.

Stunning office

Work Monday to Friday from our brand-new, state‑of‑the‑art office in Double Bay, Sydney.

What's next?

Everyone's welcome here

OIF Ventures is proud to be an equal opportunity employer, and we're committed to building a diverse, inclusive team where everyone feels they belong. We warmly welcome applications from people of all backgrounds, and we don't make decisions based on age, gender, ethnicity, cultural background, disability, religion, or sexual orientation - we simply hire the person who'll make the role their own. If you need any adjustments to the recruitment process to help you do your best, or if you have any questions about the role itself, please feel welcome to contact Pam Stevenson from OIF Ventures: [e-mail].