Executive Assistant to Managing Partner | Office & Travel

LVP; Sydney; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Free gym membership

Private health insurance rebate

Phone reimbursement

Annual health check

Sydney CBD office

Job summary

LVP is a boutique mid-market private equity firm based in the Sydney CBD. We are seeking a highly organised Team Assistant to support a Managing Partner and the wider team, covering diary management, office operations, events, travel and onboarding.

In this role you will manage the Managing Partner’s diary, coordinate across time zones, onboard new starters and handle travel, expenses and confidential matters with discretion. A proactive, helpful attitude is essential.

Qualifications

• 2+ years' experience in a Personal Assistant, Team Assistant or Office Coordinator role.
• Proven experience managing a busy senior executive's diary.
• Strong Microsoft 365 skills, particularly Outlook, Word, Excel and PowerPoint.
• Discreet and trustworthy when handling personal and confidential matters.
• Experience in private equity, investment management or professional services (advantageous).

Responsibilities

• Manage the Managing Partner's business diary end to end: scheduling, prioritising and rescheduling meetings, resolving conflicts and protecting time for priority work.
• Coordinate meetings with portfolio companies, investors, advisers and internal teams, across time zones.
• Prepare papers, briefings and travel details for days/weeks ahead.
• Handle onboarding, expenses and discreet personal requests for the Managing Partner.
• Run day-to-day office tasks: reception, meetings, travel bookings, stock of IT/equipment, and liaise with suppliers.

Skills

Personal Assistant

Office coordination

Diary management

Microsoft 365

Travel booking

Client & stakeholder liaison

Tools

Microsoft 365

Job description

LVP is a boutique mid-market private equity firm based in the Sydney CBD. We are seeking a highly organised Team Assistant to support a Managing Partner and the wider team, covering diary management, office operations, events, travel and onboarding.

In this role you will manage the Managing Partner’s diary, coordinate across time zones, onboard new starters and handle travel, expenses and confidential matters with discretion. A proactive, helpful attitude is essential.