Team Assistant

Stanton Hillier Parker; Sydney; On-site; AUD 50,000 - 60,000; Full time

Job summary

Stanton Hillier Parker is seeking a highly organised Team Assistant to support our Sydney Office Leasing team. The role covers listings, CRM updates, submissions, and deal administration in a fast-paced professional services environment.

You will work closely with leasing agents, finance and marketing, ensuring accurate data, smooth processes and timely responses. Sydney CBD location; 4-5 days per week negotiable, strong career exposure in commercial property.

Qualifications

• Experience in an administrative or coordination role.
• Proficient in MS Office including Outlook, Word and Excel.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proactive and collaborative approach.
• Working rights in Australia.

Responsibilities

• Provide administrative, coordination and operational support to the Sydney Office Leasing team.
• Manage listings and database records; update CRM and market vacancy data.
• Prepare submissions, presentations and leasing campaigns.
• Coordinate meetings and support team administration.
• Assist with deal administration and transaction tracking.
• Support invoicing, receipting and financial reconciliation tasks.
• Maintain compliance, records and document management.
• Contribute to internal reporting and administrative processes.

Skills

MS Office

Organisational skills

Communication skills

Prioritisation

Team collaboration

Administrative support

Education

Business/Commerce related qualification

Tools

CRM systems

Database software

Invoicing systems

Job description

Sydney CBD | 4-5 Days Per Week (Negotiable)

Join one of Australia's leading property advisory firms.

Stanton Hillier Parker (SHP) is a national property advisory business delivering specialist expertise across property valuation, advisory, asset management, property management, research and consultancy services.

As our Sydney Office Leasing team continues to grow, we're seeking a highly organised and proactive Team Assistant to provide administrative, coordination and operational support to a high-performing team of leasing professionals.

This is an excellent opportunity for someone looking to build a career in commercial property, office leasing or professional services while gaining exposure to a fast-paced and dynamic environment.

About the Role

As the Team Assistant, you'll play a vital role in keeping our Sydney Office Leasing team operating efficiently.

You'll provide support across:

• Listings and database management
• CRM and market vacancy updates
• Submissions, presentations and leasing campaigns
• Meeting coordination and team administration
• Deal administration and transaction tracking
• Invoicing, receipting and financial reconciliation support
• Compliance, record keeping and document management
• Internal reporting and administrative processes

Working closely with leasing agents, finance, marketing and administrative teams, you'll help ensure information is accurate, systems are maintained, and opportunities are responded to professionally and efficiently.

Must-Haves

• Previous experience in an administrative or coordination role
• Strong Microsoft Office skills, including Outlook, Word and Excel
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• The ability to manage multiple priorities and meet deadlines
• A proactive and collaborative approach
• Working rights in Australia

Nice-to-Haves

• Experience using CRM or database systems
• Exposure to commercial property, real estate or professional services
• Experience with invoicing, financial administration or reconciliation processes
• A qualification in Business, Property, Commerce or a related field will be highly regarded

Why Join SHP?

At SHP, our people are at the centre of everything we do. We foster a culture built on our PACE values:

Professionalism | Accountability | Collaboration | Excellence

When you join SHP, you'll benefit from:

• Working with one of Australia's most respected property advisory firms
• Exposure to a diverse range of commercial property projects and clients
• Opportunities to develop your skills and grow your career within the property industry
• A supportive and collaborative team environment
• Ongoing learning and professional development opportunities
• Modern Sydney CBD office location