Legal Assistant - Leasing

Carroll & O'Dea Lawyers; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Annual Christmas gift

Employee Assistance program

IT equipment provided for remote work

COD Health dollars for wellbeing

Social gatherings and sporting groups

Internal learning and development

Job summary

Carroll & O'Dea Lawyers is seeking an experienced Legal Assistant to join the Leasing team in Sydney, supporting a leading retail and commercial leasing lawyer. You will provide high-level legal and administrative support, draft leases, manage client communications and coordinate meetings, travel and billing.

The role offers hybrid work arrangements, a pathway to progress within a values-led firm that prioritises growth, diversity and a supportive workplace.

Qualifications

• 3-5+ years' experience as a Legal Assistant within commercial property and/or leasing.
• Experience supporting lawyers in retail and commercial leasing matters.
• A sound understanding of leasing terminology, processes and documentation.
• Excellent attention to detail and the ability to consistently prepare professional legal documentation.
• Excellent organisational skills and the ability to manage competing priorities.
• A proactive approach with the confidence to work autonomously.
• Outstanding communication and client service skills.
• Advanced proficiency in Microsoft Office 365.
• Experience using legal practice management and billing systems.

Responsibilities

• Providing high-level legal and administrative support to the Leasing & Property team.
• Drafting, formatting and preparing leasing documentation, correspondence and legal documents.
• Managing client communications and acting as a key point of contact throughout matters.
• Diary, email and calendar management.
• Coordinating meetings, mediations and travel arrangements.
• File management, matter opening and closing, conflict checks and document filing.
• Liaising with landlords, tenants, property managers, agents and other stakeholders.
• Assisting with billing, time entry and monthly invoicing processes.
• Supporting the Leasing & Property team to ensure matters progress efficiently and key deadlines are met.
• Providing general legal administrative support to the team as required.

Skills

Legal support

Client service

Attention to detail

Organization

Autonomy

Tools

Microsoft Office 365

Billing systems

Practice management software

Job description

Carroll & O'Dea Lawyers is a well-established Australian mid-tier law firm with offices across Sydney, Parramatta, Campbelltown, Wollongong, Newcastle, Raymond Terrace, Hobart and Melbourne.

We provide comprehensive legal services across property, commercial, litigation and dispute resolution, employment & industrial relations, and plaintiff personal injury law. Our clients include corporations, government, not-for-profit organisations, SMEs and individuals.

At our core, we are a values-led firm. We are committed to delivering high-quality legal advice with integrity, while fostering a supportive and inclusive workplace. We invest in our people, encouraging growth, recognising contribution, and providing opportunities to build meaningful and rewarding careers.

The Opportunity

An exciting opportunity has arisen for an experienced Legal Assistant to join our Leasing team in Syndey, supporting Anthony Herro, one of Australia’s leading retail and commercial leasing lawyers.

This is a career-enhancing opportunity for an experience Legal Assistant who enjoys working in a client-focused environment and wants to be involved in complex retail and commercial leasing matters. You will work closely with the team, playing an integral role in supporting high-quality legal services to a diverse client base.

Key responsibilities

• Providing high-level legal and administrative support to the Leasing & Property team
• Drafting, formatting and preparing leasing documentation, correspondence and legal documents
• Managing client communications and acting as a key point of contact throughout matters
• Diary, email and calendar management
• Coordinating meetings, mediations and travel arrangements
• File management, matter opening and closing, conflict checks and document filing
• Liaising with landlords, tenants, property managers, agents and other stakeholders
• Assisting with billing, time entry and monthly invoicing processes
• Supporting the Leasing & Property team to ensure matters progress efficiently and key deadlines are met
• Providing general legal administrative support to the team as required

Successful candidates will have

• 3-5+ years' experience as a Legal Assistant within a commercial property and/or leasing practice
• Demonstrated experience supporting lawyers in retail and commercial leasing matters
• A sound understanding of leasing terminology, processes and documentation
• Excellent attention to detail and the ability to consistently prepare professional legal documentation
• Excellent organisational skills and the ability to manage competing priorities
• A proactive approach with the confidence to work autonomously
• Outstanding communication and client service skills
• Advanced proficiency in Microsoft Office 365
• Experience using legal practice management and billing systems

• A blend of working in the office & remotely
• Annual Christmas gift
• Employee Assistance program
• IT equipment provided to our people to work remotely
• Annual COD Health dollars towards your health & wellbeing
• Social gatherings and sporting groups
• Internal learning and development program

We require successful applicants to provide a satisfactory police clearance prior to commencing employment.

We actively encourage and welcome candidates from culturally and linguistically diverse backgrounds, candidates with a disability, members of the LGBTIQA+ community and Aboriginal and/or Torres Strait Islander candidates to apply.