Sydney Office & Projects Coordinator

Aspen Technology; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Aspen Technology in Sydney seeks an organized Office Administrator / Project Coordinator to support daily operations and project teams delivering system solutions to critical infrastructure clients. This role offers latitude to innovate and streamline office processes while building data-driven analytical skills.

You will coordinate travel, calendars, procurement, and project administration across multiple programs, partnering with global teams to keep projects on track and on budget.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• Minimum 4 years in office administration and project coordination.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and MS Project.
• Familiarity with SharePoint, Jira, and Confluence preferred.
• Excellent organizational, written and verbal communication, and multi-tasking.
• Self-motivated, proactive, and able to work independently with diverse stakeholders.

Responsibilities

• Serve as first point of contact for visitors and calls; maintain professional reception.
• Coordinate meeting rooms, travel, and office facilities.
• Manage calendars, procurement, and vendor coordination.
• Provide administrative support to Project Managers and Teams.
• Monitor project actions, milestones, and reporting.
• Create purchase requisitions and assist with invoicing across projects.
• Coordinate multiple projects and programs administratively.

Skills

Organization & multitasking

Communication

Proactive / self-motivated

Team collaboration

Education

Bachelor's degree/diploma in Business Admin or related

Tools

MS Office

MS Project

SharePoint

Jira

Confluence

Job description

Aspen Technology in Sydney seeks an organized Office Administrator / Project Coordinator to support daily operations and project teams delivering system solutions to critical infrastructure clients. This role offers latitude to innovate and streamline office processes while building data-driven analytical skills.

You will coordinate travel, calendars, procurement, and project administration across multiple programs, partnering with global teams to keep projects on track and on budget.