Sydney Office & Project Coordinator

Aspen Technology, Inc.; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

AspenTech in Sydney is seeking an organised Office Administrator / Project Coordinator to support day-to-day office operations and assist project teams with coordination and administration. You will manage reception, meeting bookings, travel, supplies, and facilities, while enabling project managers and teams to deliver on time and within scope.

Qualifications include a bachelor’s degree or equivalent in business-related field, strong MS Office skills (Word, Excel, PowerPoint, Outlook, Project)

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Office Administration, or related field.
• Strong proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Project).
• Familiarity with SharePoint, Jira and Confluence.
• Excellent organization and attention to detail; ability to manage multiple priorities.
• Strong written and verbal communication with a professional, customer-focused approach.

Responsibilities

• Serve as first point of contact for visitors, calls, and inquiries; ensure professional reception.
• Coordinate meeting room bookings, office setup, and client visit arrangements.
• Manage calendars, travel planning, and staff schedules using Microsoft 365 apps.
• Oversee office procurement and supplies; liaise with vendors and facilities teams.
• Support project managers with documentation, meetings, and governance activities.
• Coordinate and facilitate project meetings and workshops with stakeholders.
• Assist with onboarding, site access requests, and compliance-related tasks.

Skills

Organizational skills

Communication skills

Self-motivation

Customer-focused approach

Education

Bachelor’s degree or equivalent in Business/Office Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Project

SharePoint

Jira

Confluence

Job description

AspenTech in Sydney is seeking an organised Office Administrator / Project Coordinator to support day-to-day office operations and assist project teams with coordination and administration. You will manage reception, meeting bookings, travel, supplies, and facilities, while enabling project managers and teams to deliver on time and within scope.

Qualifications include a bachelor’s degree or equivalent in business-related field, strong MS Office skills (Word, Excel, PowerPoint, Outlook, Project)