Surfacing Operations Administrator: Data, Invoicing & Costing

Fulton Hogan Ltd

Melbourne

On-site

AUD 65,000 - 90,000

Full time

2 days ago

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Job summary

Fulton Hogan Ltd. is seeking a detail-focused Surfacing Administrator to support Victorian surfacing operations from Noble Park.

The role drives accurate financial and operational records, coordinates job information, and collaborates with suppliers, subcontractors, and internal teams to deliver surfacing works efficiently. You will handle invoicing, purchase orders, cost tracking, and month-end tasks, while maintaining organised records and clear communication across departments to support

Qualifications

Experience in administration, accounts, job costing, procurement or operational support.
Strong Microsoft Office skills, especially Excel and Word.
Experience working with databases, electronic records, PDF documents and business systems.

Responsibilities

Raise purchase orders and provide to suppliers.
Check, process and receip invoices against purchase orders.
Prepare customer invoices for non-contract works.
Create job numbers and share details with ops and sales teams.
Maintain job folders, electronic records and master job register.
Monitor job status and ensure completed jobs are closed.
Support job costing by capturing plant, labour, subcontractor and material costs.
Administer subcontractor docs, declarations, retentions and bank guarantees.
Assist month-end processes, e.g., fuel usage journals.
Check timesheets, job numbers, allowances and hours.