Surfacing Admin & Finance Coordinator

Fulton Hogan; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible working arrangements

Health insurance discounts

Purchase Leave Policy

Employee Assistance Program

Job summary

Fulton Hogan is seeking a Surfacing Administrator to join our Victorian Surfacing team in Noble Park. This role provides essential administrative and financial support to our asphalt laying operations, helping maintain accurate records and coordinate information with operations, suppliers and customers.

You will handle purchase orders, invoices, job numbers and cost tracking, while ensuring timely month-end processes and robust subcontractor documentation.

Qualifications

• Previous experience in administration, accounts, job costing, procurement or operational support.
• Strong Microsoft Office skills, particularly Excel and Word
• Experience working with databases, electronic records, PDF documents and business systems
• High attention to detail and strong data-processing skills
• Well-developed organisational and time-management skills
• Strong written and verbal communication skills
• A professional and customer-focused approach
• The ability to work effectively with internal teams, customers, suppliers and subcontractors
• Strong problem-solving skills and a willingness to learn new systems and processes

Responsibilities

• Raising purchase orders and providing them to suppliers
• Checking, processing and receipting invoices against purchase orders
• Preparing customer invoices for non-contract works
• Creating job numbers and communicating relevant details to operational and sales teams
• Maintaining job folders, electronic records and the master job register
• Monitoring job status and ensuring completed jobs are closed accurately
• Supporting job costing by ensuring plant, labour, subcontractor and material costs are captured
• Administering subcontractor documentation, statutory declarations, retentions and bank guarantees
• Assisting with month-end processes, including fuel usage allocation journals
• Checking timesheets, job numbers, allowances and labour hours

Skills

Administration

Accounts

Job costing

Procurement

Excel

Word

Databases

Data processing

Communication

Organisational skills

Tools

Microsoft Office Suite

Databases

Job description

Fulton Hogan is seeking a Surfacing Administrator to join our Victorian Surfacing team in Noble Park. This role provides essential administrative and financial support to our asphalt laying operations, helping maintain accurate records and coordinate information with operations, suppliers and customers.

You will handle purchase orders, invoices, job numbers and cost tracking, while ensuring timely month-end processes and robust subcontractor documentation.