Surfacing Administrator

Fulton Hogan; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible working arrangements

Health insurance discounts

Purchase Leave Policy

Employee Assistance Program

Job summary

Fulton Hogan is seeking a Surfacing Administrator to join our Victorian Surfacing team in Noble Park. This role provides essential administrative and financial support to our asphalt laying operations, helping maintain accurate records and coordinate information with operations, suppliers and customers.

You will handle purchase orders, invoices, job numbers and cost tracking, while ensuring timely month-end processes and robust subcontractor documentation.

Qualifications

• Previous experience in administration, accounts, job costing, procurement or operational support.
• Strong Microsoft Office skills, particularly Excel and Word
• Experience working with databases, electronic records, PDF documents and business systems
• High attention to detail and strong data-processing skills
• Well-developed organisational and time-management skills
• Strong written and verbal communication skills
• A professional and customer-focused approach
• The ability to work effectively with internal teams, customers, suppliers and subcontractors
• Strong problem-solving skills and a willingness to learn new systems and processes

Responsibilities

• Raising purchase orders and providing them to suppliers
• Checking, processing and receipting invoices against purchase orders
• Preparing customer invoices for non-contract works
• Creating job numbers and communicating relevant details to operational and sales teams
• Maintaining job folders, electronic records and the master job register
• Monitoring job status and ensuring completed jobs are closed accurately
• Supporting job costing by ensuring plant, labour, subcontractor and material costs are captured
• Administering subcontractor documentation, statutory declarations, retentions and bank guarantees
• Assisting with month-end processes, including fuel usage allocation journals
• Checking timesheets, job numbers, allowances and labour hours

Skills

Administration

Accounts

Job costing

Procurement

Excel

Word

Databases

Data processing

Communication

Organisational skills

Tools

Microsoft Office Suite

Databases

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples’ courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don’t stand still – there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
• Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communitiesis more than a saying to us – it’s a way of thinking, working, and living because we’re locals too, and seek to give back in ways that strengthen and build resilient communities.We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You’ll find us partnering with local and national community groups, like Clontarf Foundation and Black Dog Institute in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
• Do we offer a ‘competitive’salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

What's on offer?

We are currently seeking a Surfacing Administrator to join our Victorian Surfacing team based in Noble Park. This role will provide essential administrative support across our surfacing operations, helping to maintain accurate financial and operational records, coordinate job information and support the effective delivery of surfacing works.

You will work closely with our operational teams, suppliers, subcontractors and internal stakeholders.

Key Responsibilities

This role will provide day-to-day administrative and financial support to our asphalt laying team, including:

• Raising purchase orders and providing them to suppliers
• Checking, processing and receipting invoices against purchase orders
• Preparing customer invoices for non-contract works
• Creating job numbers and communicating relevant details to operational and sales teams
• Maintaining job folders, electronic records and the master job register
• Monitoring job status and ensuring completed jobs are closed accurately
• Supporting job costing by ensuring plant, labour, subcontractor and material costs are captured
• Administering subcontractor documentation, statutory declarations, retentions and bank guarantees
• Assisting with month-end processes, including fuel usage allocation journals
• Checking timesheets, job numbers, allowances and labour hours

About You

You'll be someone who enjoys keeping things organised, working with numbers and supporting a busy operational environment. You take pride in maintaining accurate records, can manage competing priorities and communicate confidently with people at all levels.

You will ideally have:

• Previous experience in administration, accounts, job costing, procurement or operational support
• Strong Microsoft Office skills, particularly Excel and Word
• Experience working with databases, electronic records, PDF documents and business systems
• High attention to detail and strong data-processing skills
• Well-developed organisational and time-management skills
• Strong written and verbal communication skills
• A professional and customer-focused approach
• The ability to work effectively with internal teams, customers, suppliers and subcontractors
• Strong problem-solving skills and a willingness to learn new systems and processes

Previous experience within construction, civil infrastructure, surfacing or a similar operational environment will be highly regarded