Subcontractor Officer

Aspirante; City of Brisbane; On-site; AUD 80,000 - 110,000; Full time

Job summary

Aspirante is seeking a Subcontractor Officer to coordinate day-to-day activity across projects in our infrastructure team. This permanent, full-time role focuses on subcontractor management, coordinating field resources and ensuring work is delivered on time and to quality standards.

You will work with clients, subcontractors and internal stakeholders, reviewing quotations, managing timesheets and reporting, and supporting budgeting and forecasting.

Qualifications

• Experience in subcontractor management, contract administration or project coordination.
• Strong organisational and time-management skills with ability to manage competing priorities.
• Excellent communication and stakeholder management abilities.
• Experience coordinating field-based teams or subcontractors.

Responsibilities

• Coordinating and reviewing work requests, scheduling work orders and ensuring timely completion and closure.
• Managing subcontractor relationships, monitoring performance and ensuring contractual and compliance requirements are met.
• Coordinating internal field resources, prioritising workloads and ensuring resources are allocated effectively.
• Reviewing subcontractor quotations, claims and variations to ensure commercial and contractual accuracy.
• Acting as a key point of contact between clients, subcontractors, field teams and internal stakeholders.
• Maintaining accurate timesheets, work order records and operational reporting.
• Supporting budgeting, forecasting, month-end reporting and cost improvement initiatives.
• Monitoring work quality, technical assurance and compliance requirements.
• Identifying operational issues, managing competing priorities and helping ensure works are delivered safely, efficiently and on schedule.

Job description

Take ownership of subcontractor coordination and help deliver critical infrastructure projects.

Are you an experienced Subcontractor Coordinator, Contract Administrator or Operations Coordinator looking for your next career opportunity?

Do you enjoy managing multiple priorities, coordinating field teams and subcontractors, and ensuring projects are delivered efficiently, safely and on schedule?

Aspirante is currently recruiting a Subcontractor Officer for a permanent, full-time opportunity.

This is a fantastic opportunity for a highly organised, commercially minded professional who enjoys working in a fast-paced operational environment and wants to play a key role in the successful delivery of infrastructure works.

You’ll be responsible for coordinating work orders, managing subcontractor relationships, supporting field operations and ensuring that work is completed to the required quality, safety and commercial standards.

If you’re someone who takes ownership, enjoys solving problems and knows how to keep people and projects moving, we’d love to hear from you.

The Opportunity Working closely with operational teams, clients, subcontractors and internal stakeholders, you will be responsible for coordinating day-to-day activities and supporting the successful delivery of infrastructure and maintenance works.

This is a varied role combining operational coordination, subcontractor management, scheduling, compliance and commercial administration.

Your key responsibilities will include:

• Coordinating and reviewing work requests, scheduling work orders and ensuring timely completion and closure.
• Managing subcontractor relationships, monitoring performance and ensuring contractual and compliance requirements are met.
• Coordinating internal field resources, prioritising workloads and ensuring resources are allocated effectively.
• Reviewing subcontractor quotations, claims and variations to ensure commercial and contractual accuracy.
• Acting as a key point of contact between clients, subcontractors, field teams and internal stakeholders.
• Maintaining accurate timesheets, work order records and operational reporting.
• Supporting budgeting, forecasting, month-end reporting and cost improvement initiatives.
• Monitoring work quality, technical assurance and compliance requirements.
• Identifying operational issues, managing competing priorities and helping ensure works are delivered safely, efficiently and on schedule.

About You

We’re looking for someone who is proactive, highly organised and comfortable managing multiple moving parts in a busy operational environment.

You may currently be working as a Subcontractor Coordinator, Contract Administrator, Works Coordinator, Operations Coordinator, Scheduler or Project Coordinator and be looking for your next career opportunity.

Ideally, you’ll bring:

• Previous experience in subcontractor management, contract administration, operational coordination, scheduling or project support.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Excellent communication and stakeholder management skills.
• Experience coordinating field-based teams, subcontractors or operational resources.
• Strong attention to detail, particularly when reviewing work orders, documentation, quotations and claims.
• Commercial awareness and an understanding of cost control, compliance and accurate reporting.
• A proactive, solutions-focused approach and the ability to work both independently and as part of a team.

Highly Regarded Experience

• Utilities, electrical infrastructure, control systems or similar technical environments.
• Coordinating field technicians, electrical contractors or specialist subcontractors.
• Reviewing subcontractor quotations, claims and contract variations.
• Planning and scheduling maintenance or infrastructure works.
• Electrical trades or other relevant technical disciplines.
• Project management or formal project coordination qualifications.

What’s On Offer?

Permanent, full-time employment offering long-term career stability.

A diverse role combining operational coordination, subcontractor management and commercial responsibilities.

The opportunity to work on essential infrastructure projects.

Career development opportunities and the chance to broaden your operational and technical experience.

A supportive and collaborative team environment.

Interested? Let’s Talk.

If you’re an experienced coordinator or contract administration professional looking for a role where you can take ownership, build strong working relationships and make a genuine impact, we’d love to hear from you.

All applications will be treated in the strictest confidence.