Subcontract Admin

Monadelphous; City of Brisbane; On-site; AUD 70,000 - 110,000; Full time

Job summary

Monadelphous is seeking a Subcontract Admin for a Brisbane-based, permanent role. You will manage commercial and administrative aspects of subcontractors, ensuring proper engagement and contractual compliance across the project lifecycle.

The role offers exposure to multiple stakeholders including our corporate contracts team, with opportunities to develop valuable skills within a dynamic project environment and a strong focus on safety and performance.

Qualifications

• Contract admin experience of 2–3+ years in a similar role.
• Experience with subcontractor quotes and agreements.
• Experience in resources, mining, energy, or construction sectors.
• Experience with claims and invoicing.
• Advanced MS Office (Excel, Word, Outlook).
• Strong communication and attention to detail.

Responsibilities

• Prepare and coordinate scope of work documentation for quotations.
• Establish subcontracts with corporate contracts team.
• Administer subcontractor agreements, including progress claims and variations.
• Coordinate subcontract documentation: RFIs, TQs, site instructions, purchase orders, and correspondence.
• Ensure compliance with procedures, contract requirements and legislation.
• Support site-based teams and interface between onsite delivery and offsite commercial functions.

Skills

Contract administration

Excel

Communication skills

Attention to detail

Microsoft Word

Interpersonal skills

Education

Contract administration training or qualifications

Tools

Microsoft Excel

Word

Outlook

Job description

As the Subcontract Admin you will be responsible for managing the commercial and administrative aspects of subcontractors on a project and to ensure subcontractors are engaged correctly and meet contractual obligations. This is a Brisbane based permanent position.

This role offers exposure to all stages of the project lifecycle, opportunities to collaborate with a range of stakeholders including our corporate contracts team, and the chance to develop valuable skills within a dynamic project environment.

Key Responsibilities

• Preparing and coordinating scope of work documentation for quotation processes
• Working with corporate contracts team to establish subcontracts
• Administer subcontractor agreements, including progress claims, variations, compliance, and performance monitoring in line with project requirements
• Coordinate and manage subcontract documentation, including RFIs, TQs, site instructions, purchase orders, and contractual correspondence
• Ensure compliance with company procedures, contract requirements, and relevant legislation
• Support site-based teams as required, including interface between onsite delivery and offsite commercial functions

What you’ll bring:

• Contract administration training or qualifications are highly regarded; alternatively, demonstrated experience with contract management, ideally with 2-3+ years in a similar role.
• Experience in sourcing quotes form subcontractors and establishing agreements
• Previous experience in a Subcontract Admin role, ideally within the resources, mining, energy, or construction sectors.
• Experience with claims and invoicing will be essential.
• Advanced proficiency across the Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent communication and interpersonal skills, with the confidence to engage across all levels of the organisation.
• Strong attention to detail with well-developed analytical and problem-solving abilities.

Life at Monadelphous

We celebrate our diversity and shared values and are committed to inclusion and equal opportunities for all. We’re committed to hiring locally, encourage people of all diverse backgrounds to apply and strongly encourage women and First Nations people to submit an application.

About Us

Monadelphous is an ASX-200 company providing multidisciplinary construction, maintenance and industrial services to many of the largest companies in the resources, energy and infrastructure sectors. Established in 1972, we’ve been working in Australia and around the world for more than 50 years. We work on the biggest projects and ensure our teams have a variety of opportunities available to follow their career path of choice.

Safety is at the forefront of everything we do, and we live by our promise: The Safe Way is the Only Way.