Contracts Administration | Projects & Trade Admin

Connex Solutions; Adelaide; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Great culture and work life balance

Job summary

Connex Solutions in Adelaide seeks a hands-on Contracts Administration professional to manage claims, variations, and final accounts across live projects. You will work with project managers and site teams, gaining visibility across commercial and delivery sides of the business.

This role offers growth toward senior contracts or commercial management, with exposure across a full lifecycle and a newly expanding commercial function in a growing telecommunications and electrical services business.

Qualifications

• Experience in contracts administration is highly desired.
• Confident with numbers and comfortable juggling deadlines across multiple projects.
• Strong Excel skills with a drive to continuously develop and improve.
• A clear communicator who can hold a firm line with subcontractors while maintaining relationships.

Responsibilities

• Preparation and submission of progress claims and client invoicing.
• Assessment of subcontractor progress claims and processing of payments.
• Tracking project expenditure against budget and maintaining cost reports.
• Evaluating contract change orders, pricing variations, and extension of time claims.
• Drafting scopes of work and preparing subcontractor agreements.
• Issuing site instructions and maintaining a clear, auditable paper trail.
• Monitoring compliance with quality benchmarks, safety standards and key risk items.
• Liaising between clients, project managers, head contractors, and subcontractors to resolve issues.

Tools

Excel

AS4000/AS4902 knowledge

Job description

Contracts Administration | Projects & Trade Admin

Ready to step into a contracts role with real ownership?

Whether you are already running contracts administration or have built strong admin skills inside a trade-based business, this is a role with genuine end-to-end exposure across live projects — and the support to grow into it.

About Connex Solutions

Connex Solutions is an Adelaide head office based telecommunications and electrical services business delivering service and projects work across commercial and industrial sectors. With delivery offices in Adelaide and Melbourne, we are in a strong period of growth with further expansion forming part of our strategic direction. We are building out our commercial function to match — and this is a newly created role at the heart of it.

The Role

This is a hands-on contracts administration role with exposure across the full project lifecycle; from scoping and subcontractor engagement through to progress claims, variations, and final account. You will report directly to the General Manager and work closely with our project managers and site teams, giving you visibility across both the commercial and delivery sides of the business. For the right person, this is an exceptional platform to grow into a senior contracts or commercial management career.

Your Responsibilities

• Preparation and submission of progress claims and client invoicing
• Assessment of subcontractor progress claims and processing of payments
• Tracking project expenditure against budget and maintaining cost reports
• Evaluating contract change orders, pricing variations, and extension of time claims
• Drafting scopes of work and preparing subcontractor agreements
• Issuing site instructions and maintaining a clear, auditable paper trail
• Monitoring compliance with quality benchmarks, statutory requirements, safety standards, and key risk items
• Acting as the liaison between clients, project managers, head contractors, and subcontractors to resolve day-to-day issues before they escal

As You Grow Into the Role

• Cash flow forecasting and analysis across your projects
• Contract review and risk identification at tender and award stage
• Input into monthly project reporting and margin analysis

About You

• We are far more interested in the right person than the perfect resume. If you are organised, switched on, and want to learn, we will back you and build the technical knowledge around you.
• Experience in contracts administration is highly desired — as is administration experience within a trade-based business
• Confident with numbers and comfortable juggling deadlines across multiple projects
• A clear communicator who can hold a firm line with subcontractors while keeping the relationship intact
• Organised and detail-focused; you keep a clean paper trail without being asked
• Strong Excel skills with a drive to continuously develop and improve
• A genuine interest in technology and AI-driven process improvement
• A drive to automate and improve — you see inefficiency and want to fix it
• Exposure to standard construction contracts (AS4000, AS4902, or similar) or security of payment legislation is a bonus, not a requirement
• A collaborative, team-first approach
• Commitment to continuous learning and professional development

Why Join Us

• Rare breadth of exposure; from subcontractor agreements and claims through to cost reporting and cash flow in a single role
• Direct line to senior leadership; your work will inform decisions at the top of the business
• Real growth trajectory; this role is designed to evolve as we do
• A business in motion; growth across multiple offices, system improvements, and a commercial function being built for scale
• Great culture and work life balance