Contracts Admininstrator

Monadelphous; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Job summary

Monadelphous is seeking a Subcontract Admin to manage commercial and administrative aspects of subcontractors on a Brisbane-based project, ensuring proper engagement and contractual compliance. The role offers exposure to all project lifecycle stages and collaboration with our contracts team.

As a permanent Brisbane-based position, you will support site teams and contribute to efficient subcontract management, with focus on claims, variations, and documentation validation in alignment with

Qualifications

• 2–3+ years in a similar contract administration role
• Experience in sourcing quotes from subcontractors and establishing agreements
• Experience with subcontractor documentation, claims and invoicing
• Proficient in MS Office; strong communication and organisational skills

Responsibilities

• Prepare and coordinate scope of work documentation for quotations
• Work with contracts team to establish subcontracts
• Administer subcontractor agreements including claims, variations and compliance
• Coordinate subcontract documents: RFIs, TQs, site instructions, POs, correspondence
• Ensure compliance with procedures and legislation
• Support site-based teams interfacing onsite delivery and offsite commercial functions

Skills

Contract administration

Sourcing quotes

Stakeholder engagement

MS Office

Attention to detail

Communication skills

Education

Contract administration training

Tools

Excel

Word

Outlook

Job description

As the Subcontract Admin you will be responsible for managing the commercial and administrative aspects of subcontractors on a project and to ensure subcontractors are engaged correctly and meet contractual obligations. This is a Brisbane based permanent position.

This role offers exposure to all stages of the project lifecycle, opportunities to collaborate with a range of stakeholders including our corporate contracts team, and the chance to develop valuable skills within a dynamic project environment.

Key Responsibilities

• Preparing and coordinating scope of work documentation for quotation processes
• Working with corporate contracts team to establish subcontracts
• Administer subcontractor agreements, including progress claims, variations, compliance, and performance monitoring in line with project requirements
• Coordinate and manage subcontract documentation, including RFIs, TQs, site instructions, purchase orders, and contractual correspondence
• Ensure compliance with company procedures, contract requirements, and relevant legislation
• Support site-based teams as required, including interface between onsite delivery and offsite commercial functions

What you’ll bring:

• Contract administration training or qualifications are highly regarded; alternatively, demonstrated experience with contract management, ideally with 2-3+ years in a similar role.
• Experience in sourcing quotes form subcontractors and establishing agreements
• Previous experience in a Subcontract Admin role, ideally within the resources, mining, energy, or construction sectors.
• Experience with claims and invoicing will be essential.
• Advanced proficiency across the Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent communication and interpersonal skills, with the confidence to engage across all levels of the organisation.
• Strong attention to detail with well-developed analytical and problem-solving abilities.

Life at Monadelphous

We celebrate our diversity and shared values and are committed to inclusion and equal opportunities for all.

We’re committed to hiring locally, encourage people of all diverse backgrounds to apply and strongly encourage women and First Nations people to submit an application.

About Us

Monadelphous is an ASX-200 company providing multidisciplinary construction, maintenance and industrial services to many of the largest companies in the resources, energy and infrastructure sectors. Established in 1972, we’ve been working in Australia and around the world for more than 50 years. We work on the biggest projects and ensure our teams have a variety of opportunities available to follow their career path of choice.

Safety is at the forefront of everything we do, and we live by our promise: The Safe Way is the Only Way.