Strategic Scheduler & Admin Partner – Home Services

St Mary's Aged Care; Sunshine Coast Regional; On-site; AUD 32,000 - 52,000; Part time

Job summary

St Mary's Aged Care is seeking a highly organised Scheduler and Administrative Support for our Home Services team in Pelican Waters. This permanent part-time role involves coordinating staff, appointments and resources, while delivering accurate admin support in a fast-paced environment.

You will manage rostering, respond to changes quickly, and ensure services run smoothly. Prior experience in scheduling, high-volume admin, and strong communication are essential for success in this busy role.

Qualifications

• Experience in scheduling, rostering or high-volume administration.
• Excellent organisational and the ability to manage multiple priorities.
• Strong problem-solving and logical thinking for complex schedules.
• Excellent verbal and written communication.
• High attention to detail and accuracy.
• Strong computer skills and confidence with scheduling systems.

Responsibilities

• Coordinate and optimise daily and weekly schedules, staff shifts and resources.
• Manage and resolve last-minute cancellations and changes.
• Monitor schedules and adjust to maintain service continuity.
• Communicate schedule changes clearly to staff and clients.
• Handle incoming calls and enquiries professionally.
• Maintain accurate client, staff and operational records.
• Provide general administrative support to the Home Services team.
• Assist rostering and workforce coordination as required.

Skills

Scheduling

Rostering

Administration

Communication

Data entry

Organisational skills

Education

Business administration

Bookkeeping

Data entry

Office procedures

Tools

Microsoft Office

Scheduling software

Job description

St Mary's Aged Care is seeking a highly organised Scheduler and Administrative Support for our Home Services team in Pelican Waters. This permanent part-time role involves coordinating staff, appointments and resources, while delivering accurate admin support in a fast-paced environment.

You will manage rostering, respond to changes quickly, and ensure services run smoothly. Prior experience in scheduling, high-volume admin, and strong communication are essential for success in this busy role.