Strategic Operations & Board Enablement Coordinator

Aia Group; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

AIA Financial Services (AIAFS) is seeking a Business Enablement Coordinator in Sydney to support the smooth operation and strategic success of the business. You will partner with senior leaders to coordinate board reporting, governance processes and performance reporting in a fast-paced, collaborative environment.

You will manage leadership diaries, prepare agendas and presentations, and drive process improvements across governance initiatives and strategic programs.

Qualifications

• Experience providing high-level administrative or executive support within a corporate environment.
• Strong organisational skills with the ability to manage competing priorities in a fast-paced setting.
• Advanced proficiency with MS Office including Outlook, Word, PowerPoint, Excel and Teams.
• Excellent written and verbal communication with stakeholders at all levels.
• Ability to handle confidential information with discretion and integrity.
• Proactive, solution-focused mindset and continuous improvement ethos.

Responsibilities

• Coordinate and manage Board reporting processes, management reporting, Jira boards, and action tracking.
• Support leaders with diary management, meeting prep, agendas, presentations and stakeholder engagement.
• Oversee business operating rhythm including leadership meetings, workshops, planning sessions and forums.
• Monitor actions and ensure timely completion by stakeholders.
• Build relationships with internal and external stakeholders and address queries promptly.
• Assist with management information reporting, partner performance tracking and SLA monitoring.
• Support governance activities including RFIs, tenders, AFSL requirements and event management.
• Prepare meeting minutes and communicate key actions and decisions effectively.
• Manage multiple priorities with accuracy, professionalism and attention to detail.
• Identify opportunities to improve processes and leverage technology for efficiency.

Skills

Executive support

Coordination

Stakeholder engagement

Diary management

Governance

Project management

Communication

Attention to detail

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Teams

Job description

AIA Financial Services (AIAFS) is seeking a Business Enablement Coordinator in Sydney to support the smooth operation and strategic success of the business. You will partner with senior leaders to coordinate board reporting, governance processes and performance reporting in a fast-paced, collaborative environment.

You will manage leadership diaries, prepare agendas and presentations, and drive process improvements across governance initiatives and strategic programs.