Strategic Maintenance Planner & Scheduling Coordinator

Dp World Australia Limited; Fremantle; On-site; AUD 90,000 - 130,000; Full time

Job summary

DP World Fremantle is seeking a Maintenance Planning and Scheduling Coordinator to provide high-level clerical and administrative support to the Engineering department, ensuring optimal customer service in interactions with internal and external stakeholders.

You will be a proactive, detail-oriented person with strong organisational and communication skills, thriving in a team and delivering excellent administrative support and customer service.

Qualifications

• Minimum 5 years' experience in planning/scheduling coordination in heavy equipment or industrial environments.
• Trade-related background preferred with hands-on understanding of workshop and maintenance operations.
• Proficient with Maximo, Oracle, and Microster for procurement/maintenance/payroll/rostering.
• Advanced Excel and data analysis skills.
• Strong analytical ability to interpret data and generate reports.
• Knowledge of purchasing, receiving, and invoice management processes.
• Excellent communication and professional customer service across levels.
• Team-oriented with commitment to quality and continuous improvement.

Responsibilities

• Promote a strong safety culture by ensuring compliance with HS&E programs and promptly reporting hazards or incidents.
• Handle procurement and financial processes, including raising PRs/POs in Maximo, managing invoicing, and supporting accounts payable.
• Coordinate and schedule preventative maintenance and major repairs to keep operations running smoothly.
• Prepare accurate daily, weekly, and monthly reports, while driving improvements in reporting efficiency.
• Maintain and update the CMMS to ensure accurate, up-to-date maintenance records and reliable asset tracking.
• Monitor and validate utility usage (fuel, water, electricity) to support cost control and sustainability goals.
• Assist with inventory control and stocktakes by managing data entry and collaborating with Stores personnel.
• Provide high-level administrative support to the Engineering team, ensuring seamless communication and daily operational efficiency.

Skills

Planning & scheduling

Maximo

Oracle

Microster

Excel

Data analysis

Communication

Teamwork

Tools

Maximo

Oracle

Microster

Job description

DP World Fremantle is seeking a Maintenance Planning and Scheduling Coordinator to provide high-level clerical and administrative support to the Engineering department, ensuring optimal customer service in interactions with internal and external stakeholders.

You will be a proactive, detail-oriented person with strong organisational and communication skills, thriving in a team and delivering excellent administrative support and customer service.