Strategic Executive Support Coordinator

Department of Families Fairness and Housing; Shire of Northern Grampians; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Department of Families, Fairness and Housing seeks an experienced Executive Support Coordinator to provide high-level administrative and executive support to the Executive Director and Area. The role requires managing calendars, coordinating complex meetings, preparing briefings and parliamentary matters, and maintaining departmental systems with discretion.

Candidates will engage with internal and external stakeholders, prepare written materials, and coordinate events.

Qualifications

• Experience providing high-level administrative support to executives.
• Ability to manage complex calendars, meetings and briefings.
• Strong written and verbal communication, with attention to detail.

Responsibilities

• Provide executive support to the Executive Director and Area.
• Manage workflow including email, calendar, meetings, briefings, correspondence and parliamentary matters.
• Maintain departmental systems and prepare written materials for external distribution.
• Coordinate events, travel arrangements and meetings, including minutes and actions.
• Communicate with stakeholders and provide timely, authoritative advice.

Skills

Executive support

Calendar management

Stakeholder liaison

Meeting coordination

Written communication

Education

Diploma or higher in Administration/Business

Tools

MS Office

Outlook/Calendar tools

Job description

The Department of Families, Fairness and Housing seeks an experienced Executive Support Coordinator to provide high-level administrative and executive support to the Executive Director and Area. The role requires managing calendars, coordinating complex meetings, preparing briefings and parliamentary matters, and maintaining departmental systems with discretion.

Candidates will engage with internal and external stakeholders, prepare written materials, and coordinate events.