Executive Support & Scheduling Coordinator

Careers; Victoria; On-site; AUD 80,000 - 100,000; Full time

Job summary

Department of Families, Fairness and Housing Victoria, Homes Victoria, is seeking a Business Services Coordinator to provide high-level executive support to the Executive Director in Strategy Policy and Planning. The role manages sensitive information, calendars, and workflow across multiple branches, ensuring timely, accurate briefs and materials for decision-makers.

The successful candidate will collaborate with internal teams and external stakeholders, supporting the CEO Office and

Qualifications

• Experience providing executive support to senior leaders.
• Ability to manage complex emails and calendars.
• Strong coordination with internal and external stakeholders.
• Discretion handling highly sensitive information.

Responsibilities

• Provide executive administrative support including advice on various matters using knowledge of the department and priorities.
• Manage workload strategically, emails, meeting invitations, correspondence, briefs.
• Coordinate workflow and liaise with the Office of the CEO and Homes Victoria branches.
• Develop and maintain professional relationships with internal and external stakeholders.

Skills

Executive support

Calendar management

Stakeholder coordination

Confidentiality

Job description

Department of Families, Fairness and Housing Victoria, Homes Victoria, is seeking a Business Services Coordinator to provide high-level executive support to the Executive Director in Strategy Policy and Planning. The role manages sensitive information, calendars, and workflow across multiple branches, ensuring timely, accurate briefs and materials for decision-makers.

The successful candidate will collaborate with internal teams and external stakeholders, supporting the CEO Office and