Strategic Executive Assistant to the Lord Mayor

City of Darwin; Darwin; On-site; AUD 90,000 - 120,000; Full time

Job summary

City of Darwin is seeking a highly organised Senior Executive Assistant to provide executive and administrative support to the Lord Mayor. Reporting to the Executive Manager Legal & Governance, you will coordinate the Lord Mayor's Office and support civic events, stakeholder engagement and confidential matters.

You will manage diaries, correspondence, travel and meetings, while delivering a professional interface with the community, elected members and government representatives.

Qualifications

• Certificate IV in Business Administration or Local Government or equivalent qualification.
• Minimum 3 years' experience at Level 4 or 5 depending on appointment.
• High-level administrative, organisational, time management and prioritisation skills.

Responsibilities

• Coordinate the Lord Mayor's Office diary, travel, correspondence and meetings.
• Provide professional interface with community, elected members, staff and external stakeholders.
• Prepare briefs, emails and other written information; manage sensitive matters with discretion.
• Research and collate information for reports and briefings on policy and operational matters.
• Build relationships with internal and external stakeholders and coordinate Mayoral media commitments.
• Maintain accurate records, improve administrative practices and support projects and events.

Skills

Executive support

Time management

Discretion

Written communication

Verbal communication

Stakeholder engagement

Education

Certificate IV in Business Administration

Certificate IV in Local Government

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

National Police Check

Job description

City of Darwin is seeking a highly organised Senior Executive Assistant to provide executive and administrative support to the Lord Mayor. Reporting to the Executive Manager Legal & Governance, you will coordinate the Lord Mayor's Office and support civic events, stakeholder engagement and confidential matters.

You will manage diaries, correspondence, travel and meetings, while delivering a professional interface with the community, elected members and government representatives.