Strategic Executive Assistant to Partners | Travel & Events

Department of Justice and Community Safety, Victoria; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development

Flexibility

Career growth

Leave options

Wellbeing

Job summary

KordaMentha is seeking an experienced Executive Assistant to provide proactive, high‑quality support to four Partners and the wider service line. You will manage complex diaries, coordinate meetings, arrange domestic and international travel, handle expenses, and provide day‑to‑day executive support.

You will help coordinate client networking functions and team events, work with the Office Support team, and ensure priorities are well managed.

Qualifications

• Organised and proactive professional managing senior stakeholders.
• Discretion and strong judgment in handling sensitive information.
• Experience supporting Partners or senior executives in a professional services firm.
• Excellent written and verbal communication with attention to detail.
• Ability to balance priorities and work autonomously within a team.

Responsibilities

• Provide proactive, end‑to‑end executive support to senior leaders.
• Manage complex and changing diaries, meeting requests and conflicts.
• Coordinate meetings with senior internal and external stakeholders.
• Prepare agendas, presentations, reports, and professional materials.
• Arrange domestic and international travel and itineraries.
• Process expenses accurately within deadlines.
• Monitor correspondence and outstanding actions to keep priorities on track.
• Coordinate client functions, networking events and team activities.
• Manage event logistics, including invitations, venues and catering.
• Maintain accurate team resources and administrative records.
• Identify opportunities to improve administrative processes and workflows.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Communication

Tools

Outlook

Word

PowerPoint

Excel

SharePoint

CRM platforms

Job description

KordaMentha is seeking an experienced Executive Assistant to provide proactive, high‑quality support to four Partners and the wider service line. You will manage complex diaries, coordinate meetings, arrange domestic and international travel, handle expenses, and provide day‑to‑day executive support.

You will help coordinate client networking functions and team events, work with the Office Support team, and ensure priorities are well managed.