Strategic Executive Assistant to C‑Suite & VPs

Anduril Industries; Sydney; On-site; AUD 130,000 - 180,000; Full time

Job summary

Anduril Industries is seeking a Senior Executive Assistant to provide high‑level support to 2–3 VPs, coordinating calendars, travel, reports, and confidential communications. The role entails driving cross‑functional projects, liaising with senior leadership, and ensuring timely completion of complex tasks with discretion.

The ideal candidate has 5+ years supporting C‑suite executives in a fast‑paced setting, strong organizational skills, and exceptional communication.

Qualifications

• Minimum 5 years experience supporting VP to C-Suite level executives in a fast-paced corporate environment.
• Proven ability to balance multi-departmental projects from conception to execution with minimal supervision.
• Excellent written, verbal, and interpersonal communication; professional interface with executives, clients, employees.

Responsibilities

• Provide high-level administrative support to 2–3 VPs, including calendars, reports, correspondence, travel, and meeting coordination.
• Scope and coordinate critical projects for Executives by prioritizing tasks and coordinating stakeholders.
• Plan and execute day-to-day administrative tasks to ensure smooth workflow for Executives.
• Serve as a representative of the Executives with internal and external clients.
• Maintain Executives schedules and act as primary contact for time access.
• Identify opportunities to improve processes and systems for Executives and teams.
• Produce reports and liaise with senior leadership for various topics.
• Prepare memos, emails, agendas, notes, and presentations to high-quality standards.
• Plan, oversee, and coordinate all logistics for on-site VIP meetings and events.

Skills

VP–C-Suite support

Project coordination

Communication

Multitasking

Discretion

MS Office

Time zone scheduling

Project management

Job description

Anduril Industries is seeking a Senior Executive Assistant to provide high‑level support to 2–3 VPs, coordinating calendars, travel, reports, and confidential communications. The role entails driving cross‑functional projects, liaising with senior leadership, and ensuring timely completion of complex tasks with discretion.

The ideal candidate has 5+ years supporting C‑suite executives in a fast‑paced setting, strong organizational skills, and exceptional communication.