Senior Executive Assistant to VP/C-Suite | Strategic Partner

Andurilindustries; Sydney; On-site; AUD 90,000 - 150,000; Full time

Job summary

Anduril Industries, a defense technology company, seeks a Senior Executive Assistant to support 2-3 VPs with complex calendar management, travel planning, and high-level administration.

The role demands discretion, strong communication, and the ability to drive cross-functional initiatives in a fast-paced setting. Located in Sydney, this full-time position offers exposure to executive leadership and strategic initiatives within a cutting-edge organization.

Qualifications

• 7+ years experience supporting VP to C-Suite level executives in a fast-paced corporate environment
• Ability to balance multiple projects with limited supervision
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time management skills with high-quality results

Responsibilities

• Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
• Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem-solving, and making necessary adjustments to ensure timely completion
• Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Executives
• Serve as a representative of the Executives with an array of internal and external clients
• Maintain the Executives schedules and act as the primary point of contact for accessing their time
• Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
• Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
• Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest-quality standards
• Plan, execute, oversee, and facilitate all logistical aspects for on-site VIP meetings and events involving the Executives
• Manage sensitive matters with a high-level of confidentiality and discretion
• Own and arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed for the Executives

Skills

Calendar management

Executive support

Communication skills

Organization

Discretion

Multitasking

Problem solving

Confidentiality

Job description

Anduril Industries, a defense technology company, seeks a Senior Executive Assistant to support 2-3 VPs with complex calendar management, travel planning, and high-level administration.

The role demands discretion, strong communication, and the ability to drive cross-functional initiatives in a fast-paced setting. Located in Sydney, this full-time position offers exposure to executive leadership and strategic initiatives within a cutting-edge organization.