Senior Executive Assistant

Anduril Industries; Sydney; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Equity grants

Comprehensive benefits

Job summary

Anduril Industries seeks a Senior Executive Assistant to provide complex, professional support to 2-3 VPs within the Maritime Division. You will manage calendars, prepare reports, draft correspondence, and coordinate travel while driving cross-functional initiatives with discretion.

The role requires meticulous organization, excellent communication across time zones, and the ability to handle confidential information under pressure.

Qualifications

• 7+ years supporting VP to C-Suite in a fast-paced corporate environment.
• Ability to balance multi-departmental projects from conception to execution with minimal supervision.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills with the ability to multitask and deliver high-quality results.
• Shows curiosity and a desire to understand executive needs.
• Discretion and ability to handle confidential information under ambiguity.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite.
• Experience scheduling meetings across multiple time zones.
• Project management experience preferred.

Responsibilities

• Provide high-level administrative support to 2-3 VPs including calendars, reports, emails, and travel.
• Coordinate critical projects for Executives, prioritizing tasks and monitoring progress.
• Plan and execute day-to-day admin tasks for smooth executive workflow.
• Represent Executives with internal and external clients.
• Maintain executives schedules and act as primary time access point.
• Identify opportunities to create new processes to support Executives and teams.
• Prepare reports and liaise with senior leadership.
• Draft memos, emails, agendas, notes, and presentations to high standards.
• Plan, oversee, and facilitate on-site VIP meetings and events for Executives.
• Manage confidential matters with discretion and handle high-impact decisions.

Skills

VP to C-Suite support

Cross-functional projects

Communication excellence

Organizational skills

Time management

Discretion & confidentiality

Attention to detail

Microsoft Office Suite

Scheduling across time zones

Project management

Tools

Microsoft Office

Job description

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

About The Job

Anduril’s Maritime Division seeks a Senior Executive Assistant to provide a wide variety of complex and professional-level executive administrative support duties in support of 2-3 VPs. This person will be in a position of high trust and serve as the primary point of contact for internal and external clients. The Senior Executive Assistant is expected to help drive cross-functional projects and initiatives critical to the Maritime Executives, while also serving as a liaison to senior management teams. The ideal candidate must be detail-oriented, have the ability to exercise good judgment in a variety of situations, action items with limited oversight, think critically, and offer solutions to problems with a high-level of professionalism and discretion. Being able to anticipate needs of the Executives, maintaining balance among competing priorities, and working well under pressure are essential skills to succeed in this role.

What You’ll Do

• Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
• Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem-solving, and making necessary adjustments to ensure timely completion
• Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Executives
• Serve as a representative of the Executives with an array of internal and external clients
• Maintain the Executives schedules and act as the primary point of contact for accessing their time
• Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
• Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
• Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest-quality standards
• Plan, execute, oversee, and facilitate all logistical aspects for on-site VIP meetings and events involving the Executives. This includes preparing agendas, presentation materials, and coordinating with internal teams to ensure seamless execution
• Manage sensitive matters with a high-level of confidentiality and discretion, especially decisions with significant impact on operations of the company
• Own and arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed for the Executives

Required Qualifications

• A minimum of 7 years experience supporting VP to C-Suite level executives in a fast-paced corporate environment
• Proven ability to balance multi-departmental projects from conception to execution with little to no supervision
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
• Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the needs of the Executives
• Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
• Proven ability to handle confidential and sensitive information in a professional manner
• Excellent attention to detail and accuracy
• Strong Microsoft Office Suite skills
• Proficient in scheduling meetings in multiple time zones
• Experience as a project manager is highly preferred and desired

Benefits

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package.

Additionally, Anduril offers top-tier benefits for full-time employees, including:

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To Ensure Your Safety And Help You Navigate Your Job Search With Confidence, Please Keep The Following Critical Points In Mind

• No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
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By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.