Strategic Executive Assistant to C‑Suite Leaders

CBRE Group, Inc.; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

CBRE Group, Inc. is seeking a senior Executive Assistant to support CBRE's CEO, COO and People Director for Pacific from Sydney.

You will manage complex calendars, travel, governance, papers and executive-ready documents, while ensuring discretion and timely execution of actions. You will collaborate with senior leaders across Australia, New Zealand and offshore teams, driving process improvements and coordinating leadership events and major Pacific initiatives.

Qualifications

• Experience supporting multiple senior executives or C-suite leaders.
• Strong diary, travel, meeting and stakeholder management capability.
• Excellent judgement and discretion when handling sensitive information.
• Advanced Microsoft 365 skills across Outlook, Teams, Word, PowerPoint and Excel.
• A proactive, organised and solutions-focused approach.
• Comfortable working independently while managing changing priorities.

Responsibilities

• Manage complex executive calendars, meetings and travel arrangements.
• Coordinate Executive Committee and leadership meetings, including agendas, papers, minutes and actions.
• Prepare presentations, briefing packs, correspondence and executive-ready documentation.
• Process expenses, reconciliations, invoices and approvals accurately and on time.
• Coordinate leadership events, conferences and major Pacific initiatives including Circle of Excellence activities.
• Build strong relationships across leaders, stakeholders, EAs and service teams.
• Identify opportunities to streamline administration through Microsoft 365, automation and approved AI tools.
• Drive tasks through CBRE's matrixed organisation and ensure follow-through on actions.

Skills

Diary management

Travel coordination

Stakeholder management

Problem solving

Tools

Microsoft 365

Job description

CBRE Group, Inc. is seeking a senior Executive Assistant to support CBRE's CEO, COO and People Director for Pacific from Sydney.

You will manage complex calendars, travel, governance, papers and executive-ready documents, while ensuring discretion and timely execution of actions. You will collaborate with senior leaders across Australia, New Zealand and offshore teams, driving process improvements and coordinating leadership events and major Pacific initiatives.