Strategic Executive Assistant & Staffing Coordinator

Australian Capital Territory; Canberra; On-site; AUD 87,000 - 93,000; Full time

Job summary

North Ainslie Primary School in Canberra (ACT) seeks an Executive Assistant and Staffing Officer for a full-time temporary role with a possibility of permanency. The role covers staffing operations and executive support within a dynamic educational setting.

Work involves managing staff absences, rostering, contracts, and high-level admin support to the executive team, requiring initiative, adaptability and priority management in a fast-paced school environment.

Qualifications

• Proven ability to manage multiple tasks and priorities.
• Demonstrated initiative and problem-solving in admin settings.
• Strong interpersonal and communication skills.
• Proficient with Microsoft Office and SAS/Kronos or similar systems.

Responsibilities

• Monitor and manage daily staff absences and rostering to ensure learning programs run smoothly.
• Coordinate rosters, part-time arrangements and contract variations with the executive team.
• Assist with staff contracts, leave forms, and audits to ensure policy compliance.
• Maintain accurate staffing records and contribute to workforce planning.
• Provide confidential executive support including diary management, meeting coordination and document preparation.
• Draft correspondence, reports and briefing materials with clarity.
• Support policy reviews and school improvement planning as part of business strategy.

Skills

Multitasking

Communication

Problem solving

Attention to detail

Tools

SAS

Kronos

Microsoft Office

Job description

North Ainslie Primary School in Canberra (ACT) seeks an Executive Assistant and Staffing Officer for a full-time temporary role with a possibility of permanency. The role covers staffing operations and executive support within a dynamic educational setting.

Work involves managing staff absences, rostering, contracts, and high-level admin support to the executive team, requiring initiative, adaptability and priority management in a fast-paced school environment.