Executive Assistant and Staffing Officer | Full-time Temporary with a Possibility of Permanency

Australian Capital Territory; Canberra; On-site; AUD 87,000 - 93,000; Full time

Job summary

North Ainslie Primary School in Canberra (ACT) seeks an Executive Assistant and Staffing Officer for a full-time temporary role with a possibility of permanency. The role covers staffing operations and executive support within a dynamic educational setting.

Work involves managing staff absences, rostering, contracts, and high-level admin support to the executive team, requiring initiative, adaptability and priority management in a fast-paced school environment.

Qualifications

• Proven ability to manage multiple tasks and priorities.
• Demonstrated initiative and problem-solving in admin settings.
• Strong interpersonal and communication skills.
• Proficient with Microsoft Office and SAS/Kronos or similar systems.

Responsibilities

• Monitor and manage daily staff absences and rostering to ensure learning programs run smoothly.
• Coordinate rosters, part-time arrangements and contract variations with the executive team.
• Assist with staff contracts, leave forms, and audits to ensure policy compliance.
• Maintain accurate staffing records and contribute to workforce planning.
• Provide confidential executive support including diary management, meeting coordination and document preparation.
• Draft correspondence, reports and briefing materials with clarity.
• Support policy reviews and school improvement planning as part of business strategy.

Skills

Multitasking

Communication

Problem solving

Attention to detail

Tools

SAS

Kronos

Microsoft Office

Job description

Executive Assistant and Staffing Officer
Full-time Temporary with a Possibility of Permanency

Closes: 07 October 2026

Classification: Administrative Services Officer Class 4
Salary: $86,750 - $93,416 plus superannuation
Position No: 62453
Directorate: Education
Advertised (Gazettal date): 30 September 2026
Contact Officer: Nadia Murad on [e-mail] or [phone]

Details: North Ainslie Primary School is a dynamic International Baccalaureate world school and inclusive learning environment with over 570 students, more than 50 staff, and a committed executive team of six members. The school values collaboration, innovation, and excellence in education.

Position Purpose: This dual-function role is central to the effective operation of staffing and executive support services within the school. The successful candidate will manage daily staffing logistics, support workforce planning, and provide high-level administrative assistance to the executive team. The role requires initiative, adaptability, and the ability to manage competing priorities in a fast-paced school environment.

Staffing Operations:

• Monitor and manage daily staff absences, scheduling of in-built relief and casual staff ensuring timely coverage and continuation of learning programs.
• Collaborate with the executive team to coordinate and adjust staff rosters, including part-time arrangements and contract variations.
• Assist with the preparation and processing of staff contracts, leave forms, and audits to ensure compliance with ACTPS policies.
• Maintain accurate staffing records and contribute to workforce planning discussions with senior leadership.
• Utilise the School Administration System (SAS0 to manage staffing data, generate reports and support decision-making.

Executive and Administrative Support:

• Provide confidential and professional secretarial support to the executive team, including diary management, meeting coordination, and document preparation.
• Draft correspondence, reports, and briefing materials with attention to detail and clarity.
• Liaise with internal and external stakeholders on behalf of the executive team.
• Support the smooth operation of the executive office through proactive task management and prioritisation.

Business Strategy and Improvement

• Participate in work area business planning and improvement; provide input and assist in the review, development and implementation of policy, guidelines and procedures.
• Exercise initiative and judgement in solving day to day operational problems and suggests new ways of working to improve service delivery.
• Assist the line area manager to meet the relevant priorities and targets outlined in the school improvement plan and other strategic documents.

We are committed to creating an inclusive environment where people with diverse thoughts, lived experience, and perspectives can thrive and contribute their unique talents to the ACTPS and ACT community. We encourage Aboriginal and Torres Strait Islander people, people with disability, people with culturally and linguistically diverse backgrounds, veterans, younger and older workers, and people with diverse genders, sexes and sexualities to apply.

Eligibility/Other requirements:

• Proven ability to manage multiple tasks and competing priorities with efficiency and composure.
• Demonstrated initiative and problem-solving skills in a complex administrative environment.
• Strong interpersonal and communication skills, with the ability to build effective working relationships across teams.
• High level of proficiency in Microsoft Office and extensive experience using SAS, Kronos or similar school-based systems.
• Commitment to confidentiality, professionalism, and the values of the ACT Public Service: respect, integrity, collaboration, and innovation.

Notes: This is a temporary position available from 5 October 2026 until 3 August 2027 with the possibility of permanency.

The ACT public service is committed to closing the gap, underpinned by the belief that when Aboriginal and Torres Strait Islander people have a genuine say in the design and delivery of policies, programs and services that affect them, better life outcomes are achieved. More information can be found here ACT Closing the Gap Implementation Plan - ACT Government Transparency Portal .

Note

This is a temporary position available from 5 October 2026 until 3 August 2027 with the possibility of permanency.