Executive Assistant | Full-time Temporary with a Possibility of Permanency

Australian Capital Territory; Canberra; On-site; AUD 70,000 - 95,000; Full time

Job summary

Access Canberra is seeking an Executive Assistant to backfill the Head of Access Canberra on a temporary basis with potential permanency. You will provide direct executive support, manage complex calendars, travel logistics and confidential briefing materials in a fast-paced government environment.

The role offers exposure to senior leadership, governance forums, and the opportunity to contribute to strategic priorities within the ACT public sector.

Qualifications

• Experience providing executive support in a fast-paced environment.
• Ability to manage calendars, travel and correspondence with discretion.
• Strong communication and relationship-building skills.

Responsibilities

• Provide high-level administrative support to the Head of Access Canberra and Deputy Head.
• Manage calendars, meeting schedules, travel arrangements and competing priorities.
• Coordinate briefing materials and information flow to the Office of the Head.
• Monitor tasks and deadlines to ensure deliverables are met.
• Liaise with internal and external stakeholders professionally.

Skills

Calendar management

Stakeholder relations

Confidentiality

Written and verbal communication

Organisational skills

Independent working

Tools

Microsoft Office

Outlook

Job description

Executive Assistant
Full-time Temporary with a Possibility of Permanency

Details: Would you like to experience what it is like working directly with the Head of Access Canberra? Here is your opportunity!

We are seeking expressions of interest to backfill the Executive Assistant to the Head of Access Canberra position, available immediately!

This is a unique opportunity to work in a fast-paced executive environment, providing direct support to the Head of Access Canberra and Deputy Head of Access Canberra. You will gain valuable insight into the operation of Access Canberra, support key decision-making processes, and contribute to the delivery of high-quality executive services.

While in this role you will:

• Provide high-level administrative and executive support to the Head of Access Canberra and Deputy Head of Access Canberra.
• Manage complex calendars, meeting schedules, travel arrangements and competing priorities.
• Coordinate the timely flow of correspondence, briefing materials and information through the Office of the Head of Access Canberra.
• Monitor and track key tasks, action items and deadlines to ensure deliverables are met.
• Liaise professionally with internal and external stakeholders on behalf of the Head of Access Canberra and Deputy Head of Access Canberra.
• Support executive governance forums and meetings, including agenda coordination, logistics and secretariat functions as required.
• Maintain confidentiality and exercise sound judgement when handling sensitive information.
• Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behaviour consistent with the ACTPS Respect, Equity and Diversity Framework.

The successful candidate will:

• Be highly organised and able to manage multiple competing priorities in a dynamic environment.
• Demonstrate excellent attention to detail and strong organisational skills.
• Be proactive, adaptable and solutions-focused.
• Have strong interpersonal and communication skills, both written and verbal.
• Build and maintain positive working relationships with stakeholders at all levels.
• Exercise discretion and maintain confidentiality when managing sensitive matters.
• Be able to work independently while contributing positively as part of a team.
• Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behaviour consistent with the ACTPS Respect, Equity and Diversity Framework.

This role provides an excellent opportunity to develop your executive support capabilities, gain exposure to senior leadership and broaden your understanding of Access Canberra's strategic and operational priorities.

Note: This is a temporary position available immediately for up to 12 months with the possibility of permanency.

The successful applicant may be selected based on application only.

A merit pool will be established from this process to fill similar temporary vacancies over the next 12 months.

Note: Under the ACTPS employment framework you may be placed in another role where required for the efficient administration of the service.

Where an offer of employment is for a fixed-term period, any related temporary contracts within the Territory will be issued in compliance with the requirements and applicable exceptions outlined in the Fair Work Act.

The ACT public service is committed to closing the gap, underpinned by the belief that when Aboriginal and Torres Strait Islander people have a genuine say in the design and delivery of policies, programs and services that affect them, better life outcomes are achieved. More information can be found here ACT Closing the Gap Implementation Plan - ACT Government Transparency Portal .

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Note

This is a temporary position available immediately for up to 12 months with the possibility of permanency.