Strategic Executive Assistant & Growth Operations Partner

Starcom Australia; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Wholeself wellbeing program

Global Marcel AI platform access

Extensive learning & development

Job summary

Starcom Australia is seeking an Executive Assistant who thrives in a fast-paced, high‑growth environment. You will manage complex diaries, coordinate senior leadership meetings, and support multiple projects across agency events, marketing activities, and internal programs.

You'll work closely with the Melbourne-based CEO and the Sydney ELT, delivering leadership initiatives and ensuring priorities stay on track with discretion and strong communication.

Qualifications

• 5+ years as an Executive Assistant, Project Coordinator, or Administrative Assistant within media or advertising, or in a fast-paced environment.

Responsibilities

• Proactively manage complex diaries, meetings, and travel for the CEO, with additional support to ELT members as required.
• Coordinate senior leadership meetings - agendas, materials, actions, and follow-ups, ensuring leaders are prepared and informed
• Prepare, refine, and quality-check presentations, reports, and new business materials
• Manage expenses, invoices, approvals, and other operational processes with accuracy and discretion
• Coordinate and support multiple projects and initiatives (including agency events, marketing activity, and internal programs)
• Help set up project structures - timelines, actions, owners, and checkpoints to ensure work moves from idea to execution
• Bring discipline and momentum to complex workstreams, helping leaders stay focused on priorities
• Support planning and delivery of leadership offsites, client events, media up-fronts, and agency gatherings
• Support new business and marketing activity and agency and client events (including RFP coordination, credentials, meeting logistics, and follow-ups)
• Work closely with senior stakeholders, media partners, and clients to coordinate meetings, events, and communications
• Maintain strong working relationships across Starcom and the wider Publicis Groupe network
• Explore, test, and implement new tools, systems, and ways of working to improve efficiency and collaboration
• Look for opportunities to streamline processes, automate where possible, and reduce friction
• Support light content or coordination tasks across digital platforms (e.g. event collateral, website updates, internal comms)
• Bring a curious, experimental mindset - comfortable learning by doing

Skills

Diary management

Project coordination

Executive support

Microsoft Office

Communication

Discretion

Stakeholder management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Starcom Australia is seeking an Executive Assistant who thrives in a fast-paced, high‑growth environment. You will manage complex diaries, coordinate senior leadership meetings, and support multiple projects across agency events, marketing activities, and internal programs.

You'll work closely with the Melbourne-based CEO and the Sydney ELT, delivering leadership initiatives and ensuring priorities stay on track with discretion and strong communication.