PA to the Principal - Office Manager

Melbourne Archdiocese Catholic Schools Ltd; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

De La Salle College Malvern, part of Melbourne Archdiocese Catholic Schools Limited (MACS), seeks an experienced PA to the Principal to lead central administrative services and provide high-level executive support. This is a leadership role balancing office management, team coordination and governance tasks.

The role requires diary management, minute-taking, policy coordination and a proactive, student-centered approach within a Catholic education context.

Qualifications

• Proven experience in office management, executive assistance or a similar senior administrative role.
• Exceptional organisational, communication and stakeholder management skills.
• Strong minute-taking, document preparation and records management experience.
• Advanced Microsoft Office skills.
• A commitment to child safety and the values of Catholic education.
• Ability to build and maintain professional relationships with students, parents and colleagues.
• Skills to create an engaging learning environment that caters to diverse needs.

Responsibilities

• Lead the College Reception and Executive Support team.
• Manage office systems, administration processes and service standards.
• Provide confidential executive support to the Principal, including diary management, meeting coordination and minute-taking.
• Coordinate School Advisory Council administration and governance requirements.
• Manage College policies and procedures in line with MACS requirements and legislative obligations.
• Support a professional, welcoming and efficient College environment.

Skills

Office management

Executive assistance

Stakeholder management

Minute-taking

Document preparation

Records management

Microsoft Office

Child safety

Catholic education

Relationship building

Learning environment

Professional communication

Tools

Microsoft Office

Job description

We are seeking an experienced and highly organised PA to the Principal - Office Manager to lead our central administrative services and provide high-level executive support to the Principal.

This is an exciting leadership opportunity for a proactive professional who thrives in a fast-paced environment and enjoys balancing office management, team coordination and executive support.

Remuneration will be based on experience, following the Education Support scale of the Catholic Education Multi-Enterprise Agreement 2022 (CEMEA).

De La Salle College is an integral part of the faith community of Malvern. De La Salle Collegeis governed under the authority of Melbourne Archdiocese Catholic Schools Limited (MACS). MACS is the employer of employees at De La Salle College.

Job Description:

• Your primary responsibilities will include:
• Leading the College Reception and Executive Support team.
• Managing office systems, administration processes and service standards.
• Providing confidential executive support to the Principal, including diary management, meeting coordination and minute-taking.
• Coordinating School Advisory Council administration and governance requirements.
• Managing College policies and procedures in line with MACS requirements and legislative obligations.
• Supporting a professional, welcoming and efficient College environment.

Skills/Experience Required:

We require the following qualifications and qualities in the ideal candidate:

• Proven experience in office management, executive assistance or a similar senior administrative role.
• Exceptional organisational, communication and stakeholder management skills.
• Strong minute-taking, document preparation and records management experience.
• Advanced Microsoft Office skills.
• A commitment to child safety and the values of Catholic education. A strong commitment to Catholic education.
• Ability to build and maintain professional and caring relationships with students, parents, and colleagues.
• Skills to create an engaging, educational, and challenging learning environment that caters to the diverse needs of all students.
• An eagerness to learn and grow in the field of education.

Special Requirements:

MACS is committed to the safety, wellbeing, and protection of all children in our care. The successful candidate must hold or acquire and maintain a Working with Children Check and Police Check.

Candidates must hold a valid visa and/or full Australian Working Rights and provide evidence of this.

To apply for this position, please provide the contact details of two referees.

Applications close 26 October 2026.
See College website for full position description .
Please submit your resume and cover letter via Seek .

De La Salle College Malvern is an equal opportunity employer that promotes the safety, wellbeing and inclusion of all children.