Executive Assistant & Projects Lead — Flexible

Publicis Groupe ANZ; Sydney; On-site; AUD 110,000 - 160,000; Full time

Benefits offered by this job

Wholeself program

Publicis Liberté flexibility

Marcel AI platform access

Learning & Development opportunities

Job summary

Publicis Groupe ANZ in Sydney is seeking an Executive Assistant to join a fast-paced leadership team. You will manage complex diaries, travel, and meetings while coordinating projects, events, and internal programs with discretion and collaboration.

Reporting to the Melbourne-based CEO and partnering with the Sydney ELT, you will help plan leadership initiatives, support new business activity, and drive continuous improvement across the agency.

Qualifications

• 5+ years as an Executive Assistant, Project Coordinator, or Administrative Assistant within media or advertising, or in a fast-paced environment.
• Exposure to modern matrix organisations is beneficial, but capability and curiosity matter as much as background.
• Experience in project management and handling multiple priorities concurrently.
• Excellent written and verbal communication skills, and discretion in handling sensitive information.

Responsibilities

• Proactively manage complex diaries, meetings, and travel for the CEO, with additional support to ELT members as required.
• Coordinate senior leadership meetings – agendas, materials, actions, and follow-ups, ensuring leaders are prepared and informed.
• Prepare, refine, and quality-check presentations, reports, and new business materials.
• Manage expenses, invoices, approvals, and other operational processes with accuracy and discretion.
• Coordinate and support multiple projects and initiatives (including agency events, marketing activity, and internal programs).

Skills

Diary management

Travel coordination

Project coordination

Communication

Discretion

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Publicis Groupe ANZ in Sydney is seeking an Executive Assistant to join a fast-paced leadership team. You will manage complex diaries, travel, and meetings while coordinating projects, events, and internal programs with discretion and collaboration.

Reporting to the Melbourne-based CEO and partnering with the Sydney ELT, you will help plan leadership initiatives, support new business activity, and drive continuous improvement across the agency.