Executive Assistant to Director: Governance, Travel & Events

Seek.Com.Au; Brisbane; On-site; AUD 82,000 - 92,000; Part time

Benefits offered by this job

Learning opportunities

Salary packaging

Health discounts

Generous leave

Education assistance

Job summary

Griffith University is seeking an experienced Executive Assistant to support the Director of the ARC Centre of Excellence for Transforming Human Origins Research. The role delivers governance, stakeholder engagement, events, reporting and key action tracking across a diverse portfolio.

You will join a dynamic team in Brisbane, providing confidential, proactive support to senior leadership while coordinating cross-functional activities and international visits.

Qualifications

• Demonstrated experience providing high-level executive support in a complex organisation, including diary management, travel coordination, and senior leader support.
• Exceptional organisational and time-management skills with ability to prioritise, manage multiple tasks, and meet deadlines with accuracy.
• Experience coordinating administrative operations with financial, HR and business systems while handling confidential information.
• Strong written and verbal communication, and ability to liaise with diverse stakeholders professionally.
• Secretariat support to committees/boards, including agendas, papers, minutes and action tracking.
• Proven ability to coordinate events, workshops, conferences and stakeholder visits with quality planning and delivery.
• Excellent problem-solving, initiative, and ability to work independently or in a team.

Responsibilities

• Provide high-level executive support to the Director, including diary management and travel coordination.
• Manage day-to-day administrative operations and information flow, including HR and financial processes.
• Build and maintain relationships with internal and external stakeholders to support centre objectives.
• Deliver secretariat support to committees and working groups, including agendas and minutes.
• Coordinate Centre events, workshops, conferences and visitor programmes.

Skills

Executive support

Diary management

Travel coordination

Stakeholder engagement

Education

Associate diploma

Tools

Microsoft 365

Job description

Griffith University is seeking an experienced Executive Assistant to support the Director of the ARC Centre of Excellence for Transforming Human Origins Research. The role delivers governance, stakeholder engagement, events, reporting and key action tracking across a diverse portfolio.

You will join a dynamic team in Brisbane, providing confidential, proactive support to senior leadership while coordinating cross-functional activities and international visits.