Strategic EA to CEO | Board & Governance Support

Boroondara Aged Services Society (BASScare); Australia; On-site; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Not-for-Profit salary packaging – up$

Meals & Entertainment benefits

Job summary

BASScare, a not-for-profit aged care provider in Canterbury, is seeking an experienced Executive Assistant to the CEO to provide proactive, confidential support to senior leaders. You will manage diaries, appointments and meetings, prioritise correspondence, coordinate board papers and governance calendars, and arrange domestic and international travel.

This on-site role offers a 9-to-5, Monday–Friday schedule with salary ranging from AUD 90,000 to 100,000 plus super, salary packaging benefits

Qualifications

• Minimum 3 years' experience as an Executive Assistant or similar.
• Experience supporting CEO or Executive leadership.
• Excellent organisation and time management skills.
• Discretion and professional judgement.
• Advanced MS 365 skills including Outlook, Word, Excel, PowerPoint, Teams, SharePoint and AI.
• Driver's licence.
• National Police Check or ability to obtain.

Responsibilities

• Provide proactive, confidential support to the CEO and nominated Executive members.
• Manage diaries, appointments, meetings and competing priorities.
• Monitor and prioritise correspondence, emails and enquiries, escalating matters where appropriate.
• Coordinate meetings and ensure executives are well prepared with the information they need.
• Prepare agendas and coordinate meeting papers and supporting documentation.
• Maintain action registers and decision logs, following up outstanding actions.
• Coordinate the annual Board and Committee calendar, reporting deadlines and governance activities with agendas and papers.
• Liaise with Directors, Committee members and senior executives to support governance and decision-making.
• Coordinate domestic and international travel arrangements for the CEO and Executive Leadership Team.
• Prepare travel itineraries and supporting documentation.
• Coordinate executive attendance at conferences and stakeholder meetings.
• Handle sensitive executive, employee and Board information with the highest level of discretion and confidentiality.
• Take Board minutes approximately 3 hours monthly.

Skills

Executive support

Diary management

MS 365

Report writing

Discretion

Stakeholder engagement

Driver's licence

Police check

Tools

Microsoft 365

Job description

BASScare, a not-for-profit aged care provider in Canterbury, is seeking an experienced Executive Assistant to the CEO to provide proactive, confidential support to senior leaders. You will manage diaries, appointments and meetings, prioritise correspondence, coordinate board papers and governance calendars, and arrange domestic and international travel.

This on-site role offers a 9-to-5, Monday–Friday schedule with salary ranging from AUD 90,000 to 100,000 plus super, salary packaging benefits