Stock Controller & Sales Administration

Northeast Auto Group; Sunshine Coast Regional; On-site; AUD 65,000 - 95,000; Full time

Job summary

Northeast Auto Group on the Sunshine Coast is seeking a highly organised Sales Administration & Stock Controller to support our sales team, coordinate vehicle stock, process administration, and ensure accurate records from order to delivery.

Reporting to the Sales Manager, you will handle stock arrivals, orders, transport, and related reporting, while maintaining excellent customer service throughout the delivery process.

Qualifications

• Strong organisation and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Process factory claims, pricing assistance, and warranty start dates
• Enter factory invoices and manage related claims
• Process sales deals for reporting and commission payments
• Prepare sales reports, forecasts, and finance audit support
• Update customer payments in the Dealer Management System (DMS)
• Raise purchase orders and assist with general admin tasks
• Manage vehicle arrivals and administration
• Coordinate vehicle orders, allocations, and transport
• Monitor and update stock movements in the DMS
• Liaise with external stakeholders
• Communicate stock availability, delays, or issues to the Sales Team
• Assist with factory reporting and vehicle documentation
• Support registration, reporting, and reception cover when required

Skills

Organised

Detail-oriented

Job description

Northeast Truck Centre is seeking a highly organised and detail-oriented Sales Administration & Stock Controller to join our Sunshine Coast team.

This is a varied and fast-paced role that is integral to the smooth operation of our sales department. While working with the team, you will be responsible for coordinating vehicle stock, processing sales administration, maintaining accurate records, and ensuring an exceptional customer experience from vehicle order through to delivery.

About The Role

Reporting to the Sales Manager, you will help ensure smooth vehicle sales administration, accurate stock control, and timely processing of customer deliveries and reporting. This is a fast-paced role that requires strong organisation, accuracy, and the ability to manage multiple tasks at once.

Key Responsibilities

Sales Administration

• Process factory claims, pricing assistance, and warranty start dates
• Enter factory invoices and manage related claims
• Process sales deals for reporting and commission payments
• Prepare sales reports, forecasts, and finance audit support
• Update customer payments in the Dealer Management System (DMS)
• Raise purchase orders and assist with general admin tasks

Stock Control

• Manage vehicle arrivals and administration
• Coordinate vehicle orders, allocations, and transport
• Monitor and update stock movements in the DMS
• Liaise with external stakeholders
• Communicate stock availability, delays, or issues to the Sales Team
• Assist with factory reporting and vehicle documentation
• Support registration, reporting, and reception cover when required

About Us

Established in 1995, the Northeast Auto Group is a national award‑winning automotive retail and service organisation employing more than 600 people across South Australia, Victoria, Queensland, New South Wales, and the Northern Territory.

We deliver a complete customer experience through multiple business units, offering the highest quality service and innovative solutions. Our group includes an Engineering and Manufacturing division, Light and Heavy Vehicle dealerships, and Agricultural and Construction Equipment solutions, partnering with renowned OEM brands nationwide.

We are a high‑performance business built on hard work, skill, and a commitment to excellence. We employ the best and invest in our people to ensure their knowledge is second‑to‑none. We go the extra mile, and we always deliver.

Please note that as part of the recruitment process, you may be requested to undergo various pre‑employment checks, such as a Work Entitlements Check, National Criminal Police Check, or a Pre‑Employment Medical.

Northeast Auto Group is an Equal Opportunity Employer and welcomes applicants from diverse backgrounds. We are committed to creating an inclusive work environment for all employees.

To maintain a safe workplace and comply with legal requirements, Northeast Auto Group conducts random drug and alcohol testing as part of its employment policies.