Stock Controller

Mackay City Auto Group; Mackay Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Mackay City Auto Group is seeking a Stock Controller to manage vehicle inventory across our multi-brand dealership. You will ensure accurate receipting, valuations, and cost allocations, supporting Sales, Admin, and Finance to maintain integrity of stock data.

Your role focuses on inventory processes, reports, and cross-functional collaboration to drive stock accuracy, reporting quality, and timely customer deliveries across our brands.

Qualifications

• Experience in automotive stock control or dealership operations.
• Strong data accuracy and reporting skills.
• Ability to work cross-functionally with Sales, Admin, and Finance.

Responsibilities

• Manage vehicle stock within the Dealer Management System and ensure accurate receipt of incoming vehicles.
• Verify VINs, specifications, invoicing, and landed costs; maintain stock valuations and records.
• Conduct regular stock checks, reconcile physical stock, monitor ageing, and track demonstrator vehicles.

Skills

Attention to detail

Data analysis

Stock control

Tools

Auto-IT

Job description

Join the Team That Puts a Smile in Every Drive

At Mackay City Auto Group, we're more than a collection of leading automotive brands. We're a team of passionate people committed to creating outstanding experiences for our customers, our colleagues, and our community.

Guided by our mission to "Put a Smile in Every Drive", we're looking for an exceptional Stock Controller to join our growing team and play a critical role in keeping our dealership operations running smoothly.

If you're highly organised, love numbers and processes, and take pride in getting the details right, this could be the opportunity you've been looking for.

Why This Role Matters

As our Stock Controller, you'll be the central link between our Sales, Administration, and Finance teams, ensuring the accuracy and integrity of vehicle inventory across our multi-franchise dealership.

Your work directly impacts reporting accuracy, vehicle availability, customer delivery timelines, and business performance.

Working across our brands, you'll help ensure every vehicle is accounted for, correctly costed, and ready for its next chapter with a customer.

What You'll Be Doing

Vehicle Inventory Management

• Manage vehicle stock within our Dealer Management System (Auto-IT experience highly regarded)
• Receipt incoming vehicles accurately and promptly
• Verify VINs, specifications, factory invoices, and vehicle costs
• Apply landed costs including freight, accessories, and delivery charges
• Maintain accurate stock valuations and inventory records

Stock Control & Reconciliation

• Conduct regular stock checks across new and used vehicle inventory
• Reconcile physical stock
• Monitor stock ageing and identify opportunities for action
• Manage demonstrator vehicle tracking, kilometres, and lifecycle reporting

Sales & Operations Support

• Partner closely with Sales Managers on vehicle allocation and sourcing
• Coordinate dealer trades and stock transfers
• Validate sold vehicles for accuracy before delivery
• Support the integrity of gross profit and stock reporting

Reporting & Financial Controls

• Prepare and maintain key stock reports, including:
  • Stock ageing reports
  • Demonstrator vehicle reports
  • Incoming vehicle pipeline reports
  • Sold-not-delivered reporting
• Assist with month-end stock reconciliation and reporting requirements

What Success Looks Like

You're someone who:

• Loves working with systems, processes, and data
• Thrives in a fast-paced environment where accuracy matters
• Enjoys collaborating across departments
• Can identify issues before they become problems
• Takes ownership and follows through

About You

To be successful in this role, you'll ideally have:

• Previous experience in automotive stock control, vehicle administration, dealership operations, or a similar role
• Strong knowledge of vehicle inventory processes and stock flow
• Experience using Auto-IT or another Dealer Management System
• Excellent attention to detail and organisational skills
• Confidence working with reconciliations, reporting, and financial information
• Strong communication and relationship-building abilities

Why Join Mackay City Auto Group?

At Mackay City Auto Group, our people are the foundation of our success. We invest in creating an environment where team members are supported, challenged, and given opportunities to grow. This people-first philosophy is reflected in our organisational values and commitment to employee development. [Moving for...d together | PowerPoint]

When you join us, you'll enjoy:

• A stable, full-time position with a respected automotive group
• A supportive and collaborative team environment
• Clear processes and strong operational support
• Ongoing training and professional development opportunities
• Genuine career progression pathways
• The opportunity to make a real impact on business performance

Ready to Join Us?

If you're looking for a role where your attention to detail, organisational skills, and passion for accuracy can make a genuine difference, we'd love to hear from you.

Join Mackay City Auto Group and help us continue putting a smile in every drive.