Software Project Coordinator

OWNA; Geehi; On-site; AUD 80,000 - 110,000; Full time

Job summary

OWNA is seeking an experienced Project Coordinator to keep multiple projects, integrations and rollouts moving across our software platforms. You will manage stakeholders, coordinate schedules and report progress to the CTO & CEO.

You don't need to be technical, but learning our products and how our systems connect will help you ensure everyone knows what to do next. Five years' experience in coordination or related work, strong organisation and proactive communication are essential.

Qualifications

• Five years' experience in coordination, operations or similar work.
• Excellent organisation and multitasking.
• Strong communication and stakeholder management.
• Ability to learn product suites quickly.
• Experience with software or integration projects is an advantage.

Responsibilities

• Coordinate projects, integrations and rollouts across multiple systems.
• Manage stakeholders across internal teams and external partners.
• Maintain schedules, milestones, task lists and project updates.
• Ensure tasks have clear owners, priorities and deadlines.
• Follow up on commitments and drive actions to completion.
• Organise meetings, capture decisions and track next steps.
• Coordinate upcoming work and dependencies with team leads.
• Flag blockers, risks and slippages early.
• Report progress and decisions needed to the CTO.
• Coordinate testing, launch readiness, handovers and rollout follow-up.

Skills

Stakeholder management

Project coordination

Schedule coordination

Communication

Independence

Job description

We're looking for an experienced Project Coordinator to keep multiple projects, integrations and rollouts moving across our software platforms. You'll manage stakeholders, coordinate schedules, follow up on commitments and report progress, risks and delays to our CTO & CEO. You don't need to be technical (but it would help immensely). You do need to learn our products, understand how our systems connect and make sure everyone knows what needs to happen next.

Key responsibilities

Coordinate projects, integrations and rollouts across multiple systems.

Manage stakeholders across internal teams and external partners.

Maintain schedules, milestones, task lists and project updates.

Ensure tasks have clear owners, priorities and deadlines.

Follow up on commitments and drive actions to completion.

Organise meetings, capture decisions and track next steps.

Coordinate upcoming work and dependencies with team leads.

Flag blockers, risks and slippages early.

Report progress and decisions needed to the CTO.

Coordinate testing, launch readiness, handovers and rollout follow-up.

About you

Five years' experience in coordination, operations or similar work.

Highly organised and comfortable managing multiple projects.

Confident following up and holding people to commitments.

Clear communicator with strong stakeholder management skills.

Proactive, practical and able to work independently.

Quick to learn new products, systems and business processes.

Software or integration project experience is an advantage.

About us

OWNA helps childcare services spend less time on administration and more time supporting children and families. We're a fast-growing scale-up with a startup mindset, great people and ambitious plans. 50% year-on-year growth, with ambitions to double the business. International expansion, creating opportunities as we grow. Aiming for market leadership, having started as a late entrant. Meaningful work that helps educators and families every day. Great people who care about our customers and each other. Real ownership, working directly with leaders to get things done.