Site Administrator - Inverell

RWM Internal Jobs; Inverell; On-site; AUD 55,000 - 75,000; Full time

Job summary

Regional Workforce Management in Inverell seeks an experienced administrator to support day-to-day operations and the site management team. This permanent, full-time role (Mon-Fri) involves onboarding new personnel, maintaining documentation, and providing payroll and data-entry support.

You will handle document management, site records, and support HR processes with a focus on accuracy and timely responses. Essential administration experience and strong Microsoft Office skills are required.

Qualifications

• Administration experience is ESSENTIAL.
• Intermediate computer literacy, especially Microsoft Suite.
• High-level written and verbal communication skills.
• Payroll understanding is desirable.

Responsibilities

• Manage new personnel arrivals to site and mobilisation (inductions, site access, transport, accommodation).
• Data collation and management for reporting (weekly and monthly).
• Payroll/timesheet data entry and general data entry support.
• Provide coverage or support to Site Managers in peak periods or to cover absences.
• Maintenance of trackers (accommodation and vehicle trackers).
• Vehicle inspections and reports.
• Assist onsite personnel with payroll queries, leave requests, absenteeism, return to work (FoundU).
• Document management - filing, scanning, uploading documents (doctor's certificates, vehicle and housing reports).
• Raising HR tickets to the internal HR team for support and resolution (via Zendesk).

Skills

Administration experience

Microsoft Office

Communication skills

Payroll understanding

Job description

About RWM

Regional Workforce Management (RWM) is proudly Australian-owned, dedicated to connecting businesses with tailored recruitment and workforce management solutions since 2000. Formerly FIP Group, we’ve spent over two decades supporting the backbone of Australia - the food, agriculture, forestry and fisheries industries. By blending local expertise with a national reach, we deliver reliable and committed people who help businesses grow, thrive and stand strong. What started as a small operation helping local businesses quickly grew into something much bigger. Our founders’ ability to connect with people - sharing experiences, solutions and hope – helped forge strong bonds with businesses and communities alike. As we expanded from labour hire to permanent recruitment and into connecting skilled workers from across the borders, our mission has remained the same: to provide real solutions that save Australia’s food and agriculture business time and resources.

About The Role

We are currently seeking an experienced administrator to support day-to-day operations and the site management team, in Inverell. The position will see you play a crucial role in providing comprehensive administration support and document management for our onsite personnel.

This is a permanent, full-time role (Monday-Friday).

In this position, your duties will also include:

• Manage new personnel arrivals to site and mobilisation, e.g., inductions, site access, transport, accommodation.
• Data collation and management for reporting purposes (weekly and monthly).
• Payroll/timesheet support, e.g. entering timesheets and general data entry.
• Provide coverage or support to Site Managers in peak periods or to cover absences.
• Maintenance of trackers, e.g. accommodation and vehicle trackers.
• Vehicle inspections and reports.
• Assisting onsite personnel with queries, e.g., payroll inquiries, leave requests, absenteeism, return to work (FoundU).
• Document management - filing, scanning, and uploading documents, e.g., doctor's certificates, vehicle and housing reports/checklists, candidate documentation.
• Raising HR tickets to the internal HR team for support and resolution (via Zendesk).

About You

To excel in this position, you should be committed to supporting the team and have meticulous attention to detail.

• Administration experience is ESSENTIAL
• Intermediate computer literacy is ESSENTIAL, especially in the Microsoft Suite, and the ability to pick up other programs
• Have high-level written and verbal communication skills.
• Payroll understanding, ability to reconcile timesheets to rosters, is desirable.
• Be able and willing to be vaccinated against QFever and complete a Police Check.

Please note only successful candidates will be contacted.