Site Maintenance Administrator

Emeco; Mackay Regional; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

7/7 roster

Mackay training before site transfer

Supportive team environment

Health discounts

Novated leasing options

Mining services company

Job summary

Emeco is seeking an organized and proactive Site Administrator to support our maintenance teams and site operations in Mackay, Australia. You will manage work orders, rosters, site reporting and procurement, ensuring records and supplier interactions run smoothly.

The role requires attention to detail and the ability to juggle multiple priorities in a fast-paced mining environment. Ideal candidates bring 5+ years of administration experience, strong communication skills, and proficiency in

Qualifications

• 5+ years’ administration experience, ideally within mining, maintenance or a similar industry.
• Strong organisation and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and adapt to changing requirements.
• Strong communication skills and confidence working with different stakeholders.
• Proficient in Microsoft Office.
• Experience with maintenance, ERP or site-based systems is highly regarded.
• Ability to work independently and use initiative.

Responsibilities

• Supporting maintenance work orders and keeping AMT/AMTI records up to date.
• Managing timesheets, rosters and site reporting.
• Raising requisitions and ordering parts and site supplies.
• Processing vendor invoices, delivery dockets and receipting.
• Managing site emails and responding to queries.
• Assisting with back charges, claims and client invoicing.
• Coordinating medicals, D&A testing, travel and site access.
• Supporting subcontractor inductions and client portal registrations.
• Maintaining site records including CMS, fuel, vehicle and access registers.
• Providing general administrative and safety support as required.

Skills

Organisation

Time management

Microsoft Office

Attention to detail

Communication

Independent worker

ERP systems

Stakeholder engagement

Tools

MS Excel

Site management software

Job description

Emeco is looking for an organised and proactive Site Administrator to support our maintenance teams and site operations.

Why Join Emeco?

• 7/7 Roster - Ultimate work life balance
• Training in Mackay before transitioning to site
• Supportive and collaborative team environment
• Employee health, retail and lifestyle discounts + Novated leasing options
• Opportunity to work within a leading mining services business

What You’ll Be Doing

• Supporting maintenance work orders and keeping AMT/AMTI records up to date
• Managing timesheets, rosters and site reporting
• Raising requisitions and ordering parts and site supplies
• Processing vendor invoices, delivery dockets and receipting
• Managing site emails and responding to queries
• Assisting with back charges, claims and client invoicing
• Coordinating medicals, D&A testing, travel and site access
• Supporting subcontractor inductions and client portal registrations
• Maintaining site records including CMS, fuel, vehicle and access registers
• Providing general administrative and safety support as required

What We’re Looking For

• 5+ years’ administration experience, ideally within mining, maintenance or a similar industry
• Strong organisation and time management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and adapt to changing requirements
• Strong communication skills and confidence working with different stakeholders
• Proficient in Microsoft Office
• Experience with maintenance, ERP or site-based systems is highly regarded
• Ability to work independently and use initiative

If you’re an experienced administrator who enjoys a fast-paced environment and takes pride in keeping things organised,