Site Maintenance Administrator

Emeco; Mackay Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

7/7 roster

Training in Mackay

Health, retail and lifestyle discounts

Novated leasing options

Career development opportunities

Job summary

Emeco is seeking an organised Site Administrator to support maintenance teams and site operations at our Mackay site. The role involves managing maintenance work orders, rosters, timesheets, site reporting, and related administrative tasks.

You will coordinate requisitions, invoicing, medicals, site access and inductions, while maintaining CMS, fuel and vehicle registers. Strong MS Office skills and experience with ERP/site systems are highly valued.

Qualifications

• 5+ years’ administration experience, ideally within mining or maintenance.
• Strong organisation and time management skills.
• Excellent attention to detail and accuracy.
• Experience with maintenance, ERP or site-based systems is highly regarded.
• Proficient in Microsoft Office.
• Ability to work independently and use initiative.

Responsibilities

• Support maintenance work orders and keep AMT/AMTI records up to date.
• Manage timesheets, rosters and site reporting.
• Raise requisitions and order parts and site supplies.
• Process vendor invoices, delivery dockets and receipting.
• Manage site emails and respond to queries.
• Assist with back charges, claims and client invoicing.
• Coordinate medicals, D&A testing, travel and site access.
• Support subcontractor inductions and client portal registrations.
• Maintain site records including CMS, fuel, vehicle and access registers.
• Provide general administrative and safety support as required.

Skills

Administration experience

Time management

Attention to detail

Multitasking

Stakeholder communication

Microsoft Office

ERP systems

Independent worker

Tools

ERP software

Job description

Emeco is looking for an organised and proactive Site Administrator to support our maintenance teams and site operations.

Why Join Emeco?

• 7/7 Roster - Ultimate work life balance
• Training in Mackay before transitioning to site
• Supportive and collaborative team environment
• Career development opportunities
• Employee health, retail and lifestyle discounts + Novated leasing options
• Opportunity to work within a leading mining services business

What You’ll Be Doing

• Supporting maintenance work orders and keeping AMT/AMTI records up to date
• Managing timesheets, rosters and site reporting
• Raising requisitions and ordering parts and site supplies
• Processing vendor invoices, delivery dockets and receipting
• Managing site emails and responding to queries
• Assisting with back charges, claims and client invoicing
• Coordinating medicals, D&A testing, travel and site access
• Supporting subcontractor inductions and client portal registrations
• Maintaining site records including CMS, fuel, vehicle and access registers
• Providing general administrative and safety support as required

What We’re Looking For

• 5+ years’ administration experience, ideally within mining, maintenance or a similar industry
• Strong organisation and time management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and adapt to changing requirements
• Strong communication skills and confidence working with different stakeholders
• Proficient in Microsoft Office
• Experience with maintenance, ERP or site-based systems is highly regarded
• Ability to work independently and use initiative