Site Administrator and Document Controller - Renewable Energy

Multicultural Consulting Services Pty; Woorndoo; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Relocation assistance

Career growth opportunities

On-site roster

Job summary

Multicultural Consulting Services Pty is seeking a site/admin professional to support a solar and battery construction project in Mortlake, Western Victoria. This on-site role combines office coordination and project administration with document control, following a regular five-days-on, two-days-off roster.

You will issue and track documents, maintain logs, coordinate site facilities, process invoices, and organise onboarding and compliance records.

Qualifications

• Experience in site or project administration in major construction, civil engineering or renewables.
• Practical EDMS capability (TeamBinder/ACC/Aconex/SharePoint).
• Strong MS Office skills and accurate formatting, records and database administration.

Responsibilities

• Issue and track document transmittals, drawings, design packages and formal correspondence.
• Maintain drawing logs, registers, and version-controlled records.
• Coordinate site office facilities, suppliers, cleaning, PPE orders.
• Process invoices, expenses, credit-card reconciliations and purchase requests.
• Organise onboarding, inductions and compliance records for staff and visitors.
• Assist teams with meetings, calendars and monthly reporting.

Skills

Document control

Office administration

MS Office

Coordination

Stakeholder management

Tools

TeamBinder

ACC

Aconex

SharePoint

Job description

About The Employer

Our client is an infrastructure engineering and construction contractor delivering transport, civil and energy projects. Its teams work across design, construction and project delivery in Australia.

About The Employer

Our client is an infrastructure engineering and construction contractor delivering transport, civil and energy projects. Its teams work across design, construction and project delivery in Australia.

The Opportunity

Support a solar and battery construction project in Mortlake, Western Victoria. This on-site role combines office coordination and project administration with document control, working a regular five-days-on, two-days-off roster.

Your Responsibilities

• Issue and track document transmittals, drawings, design packages and formal correspondence using project systems.
• Maintain drawing logs, registers, comments and version-controlled technical records.
• Coordinate site office facilities, suppliers, cleaning, consumables and PPE orders.
• Process invoices, expenses, credit-card reconciliations and purchase requests.
• Organise onboarding, inductions and compliance records for staff, contractors and visitors.
• Assist commercial, procurement, HSEQ and engineering teams with meetings, calendars and monthly reporting.

RequirementsSkills, Education And Requirements

• Site or project administration or document control experience in major construction, civil engineering or renewable energy.
• Practical EDMS capability, such as TeamBinder, ACC, Aconex or SharePoint.
• Strong Microsoft Office skills and accurate formatting, records and database administration.
• Organisation and problem solving across competing site priorities.
• Effective relationships with engineering teams, clients, suppliers and subcontractors.

BenefitsWhy Join?

• Work at the centre of a substantial clean energy construction project.
• Regular 5:2 site roster in Western Victoria.
• Relocation assistance is provided if required.
• Supportive site team and opportunities for career growth within an international contractor.

Applications from diverse backgrounds are welcomed.