Site Administrator - Logistics & Office Coordinator

Qube Holdings Limited; Shire Of Esperance; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Supportive team environment

Employee Assistance Program

Competitive remuneration

Wellbeing program

Job summary

Qube Holdings Limited is seeking an Administration Officer to join the Esperance team. The role provides administrative support across office management, records, travel bookings, invoicing and stakeholder communication in a busy logistics environment.

You will coordinate meetings, maintain files, assist staff, and support financial tasks while delivering reliable service on site. Experience in a site-based logistics or similar industry is preferred and a positive, collaborative approach is

Qualifications

• Recent experience as an Administrator or Administration Officer in a logistics or site-based setting.
• Strong organisational and time management abilities with deadline-driven work.
• Professional communication and the ability to work independently and as part of a team.

Responsibilities

• Office management: handle calls, emails, calendars, and maintain records.
• Record keeping: archive documents and ensure data integrity.
• Meeting coordination: schedule, prepare agendas, take minutes, arrange calls.
• Travel arrangements: book flights and accommodations as needed.
• Finance support: assist invoicing and expense tracking.
• Staff support: provide general assistance and stakeholder liaison.

Skills

Organisational skills

Time management

Communication

Teamwork

Problem solving

Education

Diploma or Certificate in Administration

Tools

MS Office

Job description

Qube Holdings Limited is seeking an Administration Officer to join the Esperance team. The role provides administrative support across office management, records, travel bookings, invoicing and stakeholder communication in a busy logistics environment.

You will coordinate meetings, maintain files, assist staff, and support financial tasks while delivering reliable service on site. Experience in a site-based logistics or similar industry is preferred and a positive, collaborative approach is