Site Administrator – FIFO Project Support, WA

RSGx; City Of Karratha; On-site; AUD 80,000 - 110,000; Full time

Job summary

RSGx in Karratha is seeking a Site Administrator to support a major industrial project on a FIFO roster. This site-based role focuses on daily project administration, workforce coordination, and compliance.

Working with the Project Manager, you will manage timekeeping, rosters, travel and accommodation, maintain registers, and support reporting. A background in construction/mining and strong MS Office skills are essential.

Qualifications

• 2–4 years’ experience in a Project Administrator, Site Administrator, or similar role within construction, mining, oil & gas, or a major project environment.
• Strong organisational skills with a natural eye for detail and accuracy.
• Comfortable working in a busy environment, with the ability to manage competing priorities in a calm and methodical manner.
• Strong interpersonal and communication skills, with the ability to build effective relationships across all levels.
• High level of competency in the Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience supporting FIFO workforce logistics is highly regarded

Responsibilities

• Provide day-to-day administrative support to the project team.
• Coordinate workforce administration activities including timekeeping, roster coordination, leave administration, and personnel record maintenance.
• Assist with mobilisation, demobilisation, travel, and accommodation coordination.
• Maintain project registers, workforce reports, and documentation to a high standard of accuracy.
• Support site compliance, onboarding documentation, and workforce administration processes.
• Liaise with internal teams, construction supervision, and site personnel to support smooth workforce coordination.
• Assist with monthly reporting and general project administration activities.
• Support timesheet and payroll-related inputs to ensure accurate processing.
• Contribute to continuous improvement of project administration processes and Systems.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office suite

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

RSGx in Karratha is seeking a Site Administrator to support a major industrial project on a FIFO roster. This site-based role focuses on daily project administration, workforce coordination, and compliance.

Working with the Project Manager, you will manage timekeeping, rosters, travel and accommodation, maintain registers, and support reporting. A background in construction/mining and strong MS Office skills are essential.